Job Details
Position Summary
The Legal Assistant will provide administrative and paralegal assistance to three corporate/transactional
attorneys supporting several of Costco s business units, including merchandising (commercial
transactions for retail goods), home improvement, e-commerce, information technology, information
security, and IT vendor management. This position will focus on procurement and commercial
transactions and business operations, not litigation or corporate governance or securities matters.
Job Duties/Essential Functions
Reviews and revises commercial, technology transactions, procurement, and other template
agreements under attorney direction.
Prepares correspondence and legal documents, including settlement agreements and contract
termination notices.
Assists with information security incidents, including maintaining incident logs and coordination of
working group matters.
Reviews confidentiality agreements/non-disclosure agreements (NDAs) and manages the NDA
process for the Legal Department.
Completes research on matters as they arise, including legal questions, member issues, and due
diligence.
Works on special projects as necessary, such as modernizing internal processes or handling
business escalations.
Communicates heavily by phone and email with internal Costco clients and outside counsel.
Intakes and refers legal matters to other counsel inside and outside of Costco when responsible
attorneys are unavailable.
Tracks compliance issues and follows up with responsible persons across several departments;
logs transactions and events into Costco tracking and compliance tools.
Prepares correspondence, documents and presentations; takes responsibility for proofreading,
formatting, consistency and accuracy on time-sensitive, high-profile documents.
Reviews, codes, and processes outside counsel invoices for payment, including verification
against Costco s outside counsel policies; communicates with outside counsel and internal legal
team members to resolve issues.
Prepares budget reports for each period, quarter, and year; tracks monthly expenditures to
budget.
Makes travel arrangements and prepares expense reports.
Establishes and maintains paper and electronic files and filing systems.
Assists attorneys with CLE (continuing legal education) and payment of annual
Non-Essential Functions
Assists in other areas of the department as necessary.
Assists in other areas of the company as necessary.
Experience, Skills, Education & Licenses/Certifications
Required:
Significant experience as a legal secretary/legal assistant/paralegal in a law firm or in-house legal
department.
Strong familiarity with contracting processes and commercial contracts.
Proven and reliable ability to maintain confidentiality in all legal matters.
Proactive attitude, high engagement, and a strong interest in learning.
Proven ability to stay calm and congenial, and to adjust positively to changes in direction and/or
assignment.
Advanced skills using Microsoft Office suite, Google tools, Adobe Acrobat, and Foxit
PhantomPDF.
Strong attention to detail and interpersonal skills with an emphasis on written and verbal
communication.
Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to
successfully manage multiple projects.
Ability to make sound critical decisions and accept personal responsibility for those decisions.
Recommended:
Knowledge of Costco or similar consumer retail and/or e-commerce business operations.
Experience drafting and reviewing contracts.
Technology transactions background and/or technical aptitude.
Relevant experience in an in-house legal department.
High School Diploma or GED preferred; paralegal certificate.
We offer a comprehensive package of benefits including paid time off, health benefits - medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance, health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), stock purchase plan to eligible employees.
Costco Wholesale is an equal-opportunity employer and strives to provide a workplace free from harassment and discrimination. We are also committed to recruiting, hiring, training, and promoting qualified people of all backgrounds and make all employment decisions without regard to any protected status.
The option of working from home two days per week is offered in this position, subject to business needs.
Please provide both a cover letter and resume.