Purchasing Manager

Job Details

Salary Range:

$45.02 - $63.20

At Santa Cruz METRO, we care about moving people. We strive to attract, develop and retain a talented and diverse workforce. Many of our employees have worked for us for more than 20 years and come from diverse, cultural and professional backgrounds. METRO promotes high performance, diversity and equal employment opportunities.

At METRO, you will enjoy a competitive salary, CALPERS pension, a robust health/dental/vision benefit program, public service loan forgiveness program, 457 plans, career development, free bus passes, and longevity pay.

Definition:
Under general direction of the Chief Financial Officer (CFO), the Purchasing Manager plans, organizes, directs, develops, and coordinates the activities of the Purchasing and Inventory Parts departments. Ensures compliance with applicable Federal, State, and local laws and regulations. The Manager is responsible for developing a strategic approach to the corporate procurement and materials management process for the purchase of direct and indirect goods and services. Performs complex procurement activities; is responsible for all purchasing, contracting, inventory and materials management at Santa Cruz METRO. Performs other duties as assigned.

Example of Duties and Responsibilities:
The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Responsible for developing and implementing company policy, providing expert advice on all purchasing and contracting decisions, negotiating large purchases, and responding to any claims regarding contract law violation.
• Ensures contract compliance with Federal, State and local requirements; as well as Santa Cruz METRO's policies.
• Directs, manages, coordinates, and administers the formal bid and procurement process, including development of invitation for Bids (IFBs), Request for Proposals (RFPs), Request for Quotations (RFQs), coordinating pre-bid meetings and bid openings, and contract negotiations.
• Ensures contract compliance with Federal, State and local requirements; evaluates all procurement activities for compliance with Santa Cruz METRO's policies and procedures.
• Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to the Santa Cruz METRO Board of Directors, management, governmental officials, and other organizations or groups as needed.
• Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance.
• Develop and execute short and long-term strategies to facilitate process improvements and innovations within procurement and inventory management.
• Oversees records retention and management, OSHA required documentation, and required notification distribution to employees.
• Creates and reviews Santa Cruz METRO procurement policies and procedures to ensure changes are made in compliance With Federal, State, and local laws and regulations.
• Evaluates all procurement and inventory activities for compliance with Santa Cruz METRO's policies and procedures. Creates and tracks Key Performance Indicators for the department.
• Assists in the Disadvantaged Business Enterprise (DBE) Program to help with compliance with various rules and regulations.
• Owns and manages the in-house procurement and materials management databases
• Serves as the Procurement Expert on the new Enterprise Resource Planning project and the decision maker for a new procurement and materials management system.
• Performs other duties as assigned.

Minimum Qualifications:
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education, Training and Experience:

Bachelor's degree from an accredited college in business, finance, public administration, mathematics, or a closely related field, as well as completion of the NTI/FTA Procurement Training series, or the ability to complete the series within 12 months of hire.

AND

Four (4) years professional experience in public or private sector procurement, including two (2) years supervisory experience, preferably in a public agency. Familiarity with transit agency or transportation system activities and functions is highly desirable. Experience in a large public organization is preferred.

LICENSES AND CERTIFICATES:

A valid Class C driver license and safe driving record is required at the time of application. A valid Class C State driver license is required at the time of appointment and must be maintained throughout employment.

Desired certifications and/or qualifications include: Master's degree in Business (MBA); Certified Professional Contracts Manager (CPCM); or Certified Public Procurement Officer (CPPO)

Distinguishing Characteristics:
Receives general direction from the Chief Financial Officer. Exercises supervision as necessary over supervisory, technical, and administrative support staff as assigned. This position is distinguished from support staff as the incumbent serves as the department head for Purchasing and Materials Department.

Employment Standards:
Knowledge of:

• Principles and practices of public agency procurement, including conducting and administrating formal bid or proposal processes.
• Principles and practices of contract administration related to professional services, materials, supplies, equipment, transit revenue vehicles, and construction.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of negotiated and qualification-based procurements; joint agency procurements; RFP/solicitation document requirements; scope of work/technical specification preparation, and terms and conditions.
• Warehouse procedures, including the analysis of receipt, storage, and issuance of parts and inventory control methods.
• Disadvantaged Business Enterprise (DBE) Program requirements.
• Federal, State, and local laws and regulations and District policies and procedures applicable to local government procurement.
• Common office software systems at the advanced level.

Ability to:

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Oversee and/or conduct the procurement process including contract negotiations, qualification -based procurements, IFBs, RFPs, and RFQs.
• Manage the full lifecycle of the procurement process from planning to audit.
• Plan, organize, and direct the functions of the Purchasing department.
• Prepare administrative and complex technical reports, formal correspondence, written recommendations, oral presentations, and use computers and software programs.
• Prepare departmental budgets and projections of expenditure for capital budgets and proposed contracts.
• Direct, organize, and evaluate departmental programs and the performance of staff.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws and regulations and District policies and procedures related to the procurement process.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate strategically, effectively, clearly and concisely, both orally and written form.
• Establish and maintain effective working relationships with employees, union representatives, Board members, stakeholders, elected and appointed officials, vendors, contractors, consultants, media representatives, and members of the public.

Physical and Mental Demands:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is regularly required to bend and twist at the neck, reach with hands and arms. Occasional standing, walking, overhead reaching and lifting up to 20 pounds unaided is required. Specific visual abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Mental Demands
While performing the duties of this job, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work.

Work Environment:
The employee may work in an office, shop, construction site, or bus yard environment where the noise level may be loud. May require availability to work a flexible schedule.

Other Conditions of Employment:

• Must pass requisite background check.

SPECIAL REQUIREMENTS:

• Must be able to work extended hours as needed, often outside regular business hours as required by the CFO and/or CEO and the demands of the job.
• Must maintain strictest confidentiality.
• Must participate in professional development activities.
• Requires occasional travel.

*Adopted: 11-15-19
*BOD Approved: 11-15-19
*Revised: 10-15-21
*Job Family: Professional -Purchasing

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Health and Welfare Benefits for Management Staff

Employees are eligible for benefits on the first day of the month following the date of hire, unless otherwise noted below.

Medical Insurance: For employee and qualified dependents. Choice between multiple HMO and PPO plans. Santa Cruz METRO contributes 95% of the monthly premium costs for any plan, employee responsibility is 5%. Premium participation continues after retirement.

Dental Insurance: Premium paid by Santa Cruz Metro for employee and qualified dependents.

Vision Insurance: Premium paid by Santa Cruz Metro for employee and qualified dependents.

CalPERS Retirement Pension: Vested employees hired directly from another CalPERS agency will receive the "classic" member pension benefit formula of 2.5% @ 55. Employees with no CalPERS employment and employees that have not been employed by a CalPERS agency for more than six (6) months will receive the PEPRA pension benefit formula of 2% @ 62.

457(b) Deferred Compensation Plan: Two plan providers available. Similar to 401(k)

Life/AD&D Insurance: $50,000 Life coverage. $50,000 AD&D coverage provided by Santa Cruz Metro. Additional Life/AD&D coverage is available at employee cost.

Long Term Disability Insurance: Available after one year of service. Premium paid by Santa Cruz Metro. Monthly maximum benefit of $10,000.00.

Employee Assistance Program: Premium paid by Santa Cruz Metro.

Tickets at Work Program: www.ticketsatwork.com Use code "SCMPERKS"

 Santa Cruz METRO

 06/15/2024

 Santa Cruz,CA