Job Details
Executive Assistant to the Chairman and CEO, Real Estate Capital Investment Firm, White Plains, NY and Greenwich CT
The Chairman and CEO of a well- established real estate capital investment firm is looking for a right hand Executive Assistant to manage all things administrative. The role is to support 2 executives one that has a home office in Greenwich and the other in their office in White Plains that they own and is very well appointed and also has a gym. The Executive Assistant will be working first in the home office of the Chairman in Greenwich for a few hours until heading to the White Plains location. The ideal candidate has at least 10 years of experience supporting C-Suite executives, preferably in real estate, including property management, investments or the law. The firm also has an extensive art collection that will need to be managed and maintained. Having a notary license for Connecticut is also a PLUS.
About the Job:
Support the Chairman and CEO as a right hand with all day-to-day matters including managing their calendars, personal and professional
Prioritize emails and craft responses on their behalf
Manage domestic/international travel arrangements
Manage and maintain payroll, vendor and personnel files; QuickBooks a PLUS
Provide needed support for brokers and property managers
Assist in elements of property management; arrange showings of space, coordinate building access with contractors
Manage and update database files on art collection
Interact with lawyers and accountants
Plan events, dinners personal and professional
Expense reporting
Ad hoc projects
Some personal work
Salary, Discretionary Bonus, Comprehensive Health Benefits
About You:
A minimum of 10 years of experience as an Executive Assistant supporting a high level c-suite executive, preferably in the real estate, finance or legal field
Bachelor s Degree; Licensed notary a PLUS
Very detail oriented and organized and pro-active to anticipate needs intervention
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Excellent Microsoft Office Suite skills; QuickBooks a big PLUS
Excellent written and verbal communication skills
- You are mature and professional with an outgoing engaging personality