Job Details
The Wilcox Company, a family run Real Estate office in the Northcenter neighborhood, is looking for a full-time hourly receptionist/administrative assistant. We provide sales, property management, appraisals and more, to a variety of property types and neighborhoods in the Chicago area. We are looking for an integral member of our team to assist our growing business. Previous experience in real estate is helpful but not necessary. A willingness to learn what we do, to contribute to our success, is a must.
Days / Hours: Monday - Thurs, 9:00 a.m. - 5:00 p.m. Fridays 9:00 a.m. - 4:00 p.m. No weekends. No holidays.
Health insurance, annual bonus, paid vacation available after onboard period.
Responsibilities:
Greet visitors and walk-ins; Answer, screen, and transfer calls; Take detailed messages
Scan, copy and file documents in hard copy and electronic files
Handle incoming/outgoing mail; faxing when necessary
Assist with coordination of maintenance requests and property access
Communicate information to tenants and vendors, as instructed
Assist with organizing office, setting up files for new properties, etc.
Property-related and vendor-related research, as needed
Prepare listings for display flyers and on multiple listing service sites
Assist with preparation of lease documentation for electronic signatures
Some data entry of basic invoices
Water plants and feed office lizard
Desired Skills:
Reception experience
Excellent customer-service orientation
Attention to detail
Self-motivated, works well independently and in a team
Strong communication (written / verbal)
Excellent organization and multi-tasking
Ability to prioritize, as well as take direction
Proficiency with computer programs, including Word and Excel; Internet-savvy
Accurate data entry
Prior real estate knowledge or interest in real estate
Sense of humor
Job Type: Full-time