Job Details
Position Information
Classification Title Accounting Paraprofessional/Professional FLSA Non-Exempt FTE 1.0 Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position serves as an accountant in the Warnell Fiscal-Administrative Office with a wide range of responsibilities. These include, but are not limited to, financial management, such as GL journals and journal vouchers, purchasing within UGAMart, and reconciling petty cash accounts. This position will also act as a back up for the rest of the Fiscal-Admin office on an as needed basis.
Knowledge, Skills, Abilities and/or Competencies
* Able to utilize computer technology for all applications in a manner that meets performance expectations.
* Ability to learn and use various administrative systems, including but not limited to, UGA Financial Management System, UGA Budget Management, and UGAmart.
* Ability to work in a team environment, engage, collaborate and contribute to the team as well as accomplish individual tasks and goals.
* Possess excellent time management skills and attention to deadlines.
* Adaptable to change.
* Act independently and exercise sound judgment with sensitivity to identify matters that involve higher-level management consultation.Excellent customer service skills treating others with respect and professionalism.
* Be proactive and work independently.
* Experience working with complex financial systems is preferred.
Physical Demands
Typical office environment
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Financial Management:
a. Submit Journal Vouchers, GL journals, Express Direct Retros and budget journals to clear the account overdrafts and as advised by leadership for effective account management of grant and non-grant accounts.
b. P-Card coordinator for Study Away Program in the Warnell School including overseeing active Pcards, routine reporting, internal self-auditing, Works approval, ensure fiscal compliance and assisting with questions and issues regarding charges.
c. Review and approve travel authorities and reimbursement requests for Staff and Students. Ensuring that backup documentation is accurate, and expense is allowed and funding is available. Also monitor the completion and final payments of reimbursements.
d. Reconcile deposits at the end of the month with accounts to ensure smooth functioning of the deposits process.
e. Reconcile petty cash accounts with the custodians and maintain monthly documentation on shared Teams spaces.
Percentage of time 70 Duties/Responsibilities
Purchasing and payments:
a. Serve as UGAMart requisitioner for preparing purchase requisitions primarily for study away and field studies accounts requested by faculty and staff.
b. Ensure that purchases are allowable under UGA policies, and/or in accordance with study abroad and field studies approved budgets. Check that funding is available and rectify issues as they arise.
c. Prepare payment requests petty cash accounts and serve as a backup for all invoices, non-employee and inter-departmental payments.
d. Maintain an auditable electronic filing system for all documentation.
Percentage of time 20 Duties/Responsibilities
Other duties as assigned:
a. Special projects as assigned by the CBO and Assistant Director.
b. Serve as a backup for other positions in the fiscal office to ensure smooth functioning of the Warnell Fiscal-Admin Office.
Percentage of time 10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Ruchika Bansal Recruitment Contact Email ...@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
* Resume/CV
* Cover Letter
Optional Documents
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (...@uga.edu).
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.