Job Details
Purchasing Agent
Employment Type: 0 - Full-time Regular
Pay Range: $58,629.00 - 90,142.00
Location: Castle Rock, CO
Overtime Exempt: N
Elected Office / Department: FINANCE
This position performs technical and administrative tasks associated with a wide-variety of purchasing-related responsibilities. This position also provides a high-level of support, with purchasing card management, to County employees.
Generally, the hiring range is $58,629-$73,286 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary.
Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. For a more detailed overview please view the full Employee Benefit Guide.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)
- Reviews on-line purchase requisitions, by verifying the accuracy and completeness of all information, to ensure that submissions follow County policies. Review and enter change orders, following the same guidelines.
- Serves as the alternate Program Administrator for our county-wide purchasing card program. Orders new purchasing cards, adjusts/cancels existing cards, and provides research data, as needed. Assists cardholders and level managers with the JPMC SmartData program.
- Prepares bids/proposals, facilitates pre-bid/proposal/site visits, evaluates bid/proposal responses, and coordinates meetings/interviews while maintaining the integrity of the procurement process from start to finish, ensuring fair and open competition, under the guidance of the Purchasing Supervisor. Serves as the primary back-up for the Purchasing Supervisor.
- Provides coaching/guidance and assists in planning/providing training to administrative support staff involved in the procurement of goods and services.
- Conducts sourcing and research, and performs reference checks, as needed.
- Verify/update/maintain records, filing, scanning, and data entry/retrieval.
- Manages the county-wide copier contract. Creates charge-back journal entries and ensures the payment of associated invoices.
- Provides assistance and performs various functions in the self-service copy center.
- Performs all other duties, as assigned.
SUPERVISION RECEIVED: This position reports to the Purchasing Supervisor; most work will be reviewed/signed off by the Purchasing Supervisor.
SUPERVISORY RESPONSIBILITIES: This is a non-supervisory position.
INDEPENDENT JUDGMENT: This position works within defined parameters and scope of responsibility. Ability to assist other County employees and vendors with questions. This position must be familiar with all purchasing-related County policies.
MINIMUM QUALIFICATIONS:EDUCATION and/or EXPERIENCE:
- A Bachelor's Degree from an accredited college or university in Finance, Accounting, Business Administration, Purchasing, or closely related field is required.
- A minimum of two (2) years of purchasing-related experience.
- A combination of education and experience may be considered for a well-qualified candidate.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
- Working knowledge of purchasing procedures and all related County policies.
- Maintains the integrity of the public procurement process.
- Maintains a complete sense of personal and professional ethics.
- Knowledge of general office skills and governmental operations/procedures.
Skills:
- Accuracy and attention to detail are extremely important.
- A self-starter with excellent organizational skills and the ability to multi-task and maintain accurate records and controls.
- Natural curiosity, desire to learn, and ability to ask questions.
- Intermediate Microsoft Suite of programs (primarily Word and Excel).
- Experience with J.D. Edwards financial software is a plus.
Abilities:
- Ability to prioritize, schedule, manage, and track multiple projects concurrently.
- Ability to communicate effectively, logically, and accurately in oral and written forms.
- Ability to establish and maintain harmonious and cooperative working relationships with all employees, vendors, government agencies, and the general public.
- Ability to exercise good judgement and accept personal responsibility.
- Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
- Ability to deal with problems involving a few concrete variables.
CERTIFICATIONS, LICENSES, & REGISTRATIONS:
- Must possess and maintain a valid Colorado Driver's License and have the ability to transport oneself to and from meetings and projects.
- Certified Professional Public Buyer (CPPB) preferred. Must obtain CPPB within three (3) years of being placed in this position.
WORK ENVIRONMENT:
Physical Work Environment: Work is typically performed in a normal office environment. Noise level is moderate. Climate is controlled. Will have close, frequent contact in-person with co-workers, vendors, and other staff or the public.
Physical Demands: While performing the duties of this job, the employee is frequently required to sit, stand, walk, and operate general office equipment. Employee will frequently be required to reach with hands and arms, see, talk, and hear. Employee may be required to lift approximately fifty (50) pounds (i.e., a case of paper). Required to have good close vision to read and write.
Material and Equipment Directly Used: Computer, copier, phone.
ADDITIONAL INFORMATION:Closing Date: 6/14/2024 5:59PM MST. Review of applications will begin immediately and continue until a suitable candidate is selected.
The job details outlined in this posting may represent amodified summary of the full job description. For a full copy ofthe job description CLICK HERE toview our job classifications.
In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions.This may mean being available to perform additional duties and hours beyond what is normally required.In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.