Job Details
A nonprofit organization in New York City is currently seeking an experienced Administrative professional to join their staff as their new Executive Assistant. In this role, the Executive Assistant will be responsible for managing the day-to-day operations of the CDO and CFO, including handling urgent requests directly from the CEO and other senior leaders as necessary.
About the Opportunity:
- Schedule: Monday to Friday
- Hours: 8am to 6pm
- Setting: Hybrid (flexibility for one day remote, not Mondays)
Responsibilities
The Executive Assistant will:
- Manage CDO and CFO calendars; optimize team calendars and establish standard processes for how teams leverage them
- Process invoices from different vendors, reimbursements and other general expense submissions
- Manage on-boarding process for new hires; coordinate time-off and timecard reporting to HR
- Create meeting agendas and prepare presentation of materials for internal meetings
- Maintain and order team supplies
- Maintain contact lists for Boards, Fund Managers, and leadership groups; assist with email, phone messages and responses
- Enter donor data and contact reports for CDO into Raiser's Edge
- Lead modernization of Finance records-keeping and document management process with support of Finance leadership
- Draft emails and other forms of communication on behalf of the CDO and CFO
- Manage electronic and paper filing systems and maintains accurate records
- Perform other duties, as needed
Qualifications:
- 8+ years of of experience in a Corporate and/or Nonprofit or corporate setting
- High School Diploma / GED
- Working knowledge of Raiser's Edge, or similar database
- Microsoft Office proficient
- Proven skills in Project Management
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills: