Job Details
Description
Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.
Responsibilities
Process client billing properly using daily time records with help from the accounting department
Undertake other duties as needed to ensure the firm operates efficiently
Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested
Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines
Qualifications
Must be able to type at least 50 WPM
Candidates must have worked with legal software, case management, and docketing programs
High school diploma or equivalent is required; associate's degree is a plus
Organizational skills and communication skills are necessary for this position
Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary