San Francisco, CA
Legal Secretary (law firm experience required)
Job Details
Responsibilities:
Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key
Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit, and proofread work product to ensure accuracy
Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys
Provide reception coverage, welcome guests, answer attorney telephones and accurately take and relay messages
Conference Room/Catering set ups/Parking requirements
Handle local vendor arrangements, and invoice payments
Prepare and maintain spreadsheets and databases for legal files and initiatives
Processing reimbursements, expense reports and check requests
Coordinate landlord updates and space maintenance via Building Engines
Effectively manage projects by meeting deadlines and conducting follow-up as needed
Input, review, edit, and convert timekeepers' time entries through Intapp Time, the firm's web-based time entry program using firm standards
Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits
Process various forms such as expense reports, and check requests utilizing ChromeRiver, new business forms utilizing Intapp, and audit letters using Forte
Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage
Prepares annual and/or supplemental audit letter responses
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm
File and maintain electronic documents in iManage
Prepare documents for offsite storage utilizing LegalKey software
Prepare and coordinate travel arrangements with travel agent
Requirements
Prior administrative law firm experience required
Strong knowledge of MS Office Products (Word, Excel, PowerPoint, and Outlook)
Knowledge of Billing; 3E or Elite Enterprise experience a plus
Fawkes IDM
06/01/2024
Pittsburgh,PA