Job Details
** Event Coordinator**
**Job Category****:** Sales & Engagement **Requisition Number****:** EVENT002383 Showing 1 location **Job Details**
**Description**
Work to turn vacation dreams into life-long memories by becoming a part of the Apple Leisure Group (ALG) team! We strive to be the first choice in vacation travel, enriching lives and uniting the world.
Grow your career as a Event Coordinator within ALG Vacations, one of our 14 industry-leading brands. In this role, you will be working with internal and external contacts to plan and execute a wide range of event types attended by Apple Leisure Group Vacations (ALGV) colleagues, travel agent distributors and industry suppliers. This role is accountable for ensuring colleagues in attendance have the support they need and are fully prepared for the event, in alignment with leaderships vision.
A successful Event Coordinator will:
Must be able to take ownership of all event project needs, prioritize work, and meet deadlines with little supervision. A successful event coordinator plays a key role in the outcome of our events and overall attendee experience. Events are a major contributor to the development and maintenance of relationships with our key travel agency and supplier partners.
This person should have a solution-based mindset to adapt to working on multiple event types. The event coordinator will be accountable for the ownership and execution of all pre, during, and post planning needs for a diverse range of events, including market events, reward trips, industry conferences and our annual travel agent learning conference. This role requires some travel (3 - 5 trips per year) and is a blend of event planning and administrative work, including on-site event execution. This position will require a person with high energy and the ability to manage administration and logistics in a busy events environment.
Must be willing to take on any size project, see it through and take on the challenge of learning new programs to complete tasks. This individual will be asked to take initiative if they dont know the answer or how to execute a project and have the ability to embrace change and adapt to new scenarios quickly. Coordinating events requires someone to be able to adjust focus and re-prioritize in response to daily duty changes and new projects that may come up.
* Own and complete all assigned tasks from start to finish with little supervision post full training period
* Learn and utilize Cvent event management platform on a daily basis to build event sites, create and send event invitations, manage RSVPs and run reports
* Coordinate event logistics, including registration and attendee tracking, presentations, event materials support and pre/post-event evaluations
* Coordinate and monitor event timelines and ensure deadlines are met
* Keep track of event finances including check requests, invoicing, and reporting and stay within established budget
* Negotiate and contract venues for all event logistics including room layouts, audio visual equipment, catering, signage, and dcor
* Acts as the primary person to work across all necessary departments, both internally and externally to align event execution objectives
* Alignment with Marketing, Travel Agency Engagement, Team Member Travel and other internal ALGV departments to execute all logistical aspects of the event
* Finalize necessary materials/giveaways and request items using the established processes
* Provide support for annual learning conference (Ascend), industry events, tradeshows, Fams, ALGV top account reward trips, local market events and virtual events, including all registration logistics, air travel and transportation as needed
* Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards and all necessary event materials
* Develop and maintain positive professional relationships with vendors, as well as internal and external clients through excellent written and verbal communications
* Participate in monthly team meetings to propose new ideas to improve the event planning and implementation process
* Understand our corporate methodology and integrate tools and concepts into daily work
* Maintain a high level of ownership, accountability and initiative
* Live up to our companys Core Value
**Education**
Bachelors Degree (BA) from four-year college or university; or two or more years related experience and/or training; or equivalent combination of education and experience. Prior work experience preferred but not required.
**Requirements**
The event coordinator should have experience working independently or with a team in roles similar to that described above. Candidate should have previous experience where they had to coordinate multiple projects and/or tasks with a high level of accuracy. Candidate must be able to adapt to a busy and frequently changing environment. Previous event planning experience is a plus but not required.
* Excellent communication skills, including writing, proof reading skills, and speaking
* Excellent interpersonal skills both in person and by phone, with high degree of professionalism
* Ability to manage and accomplish multiple projects independently
* Highly organized and excellent time management skills
* Attention to detail a must
* Excellent organizational skills ability to prioritize daily workflow to effectively meet deadlines
* Self-starter ability to work independently in a fast-paced team environment with minimal supervision
* Fantastic customer service skills and work ethic
* Ability to manage multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations
* Ability to quickly solve problems using creative solutions
* Strong organizational and follow-through skills
* High level of ownership, accountability and initiative
**About Apple Leisure Group**
As North Americas only vertically-integrated travel, hospitality and leisure management group, Apple Leisure Group is an industry innovator that combines the expertise of 14 leading brands. Our unique niche allows us the special opportunity to oversee every aspect of the travel experience, from the moment a guest books a trip to the time they return home. ALG consistently delivers exceptional value to travelers and strong performance to resort owners and partners by strategically leveraging the power of its portfolio of brands across five segments, comprising:
* **Vacations**: The largest seller of vacation packages and charter flights in the U.S. for travel to Mexico and the Caribbean, moving approximately 3.2 million passengers annually through well-established vacation brands
* **Resort Brand Management**: management of 5-star and 4-star luxury resorts through AMResorts award-winning brand portfolio
* **Destination Management Services**: Best-in-class destination management services provided by Amstar DMC and Worldstar
* **Loyalty Program**: Exclusive loyalty program Unlimited Vacation Club
* **Technology Solutions**: Innovative technology solutions provider Trisept Solutions, connecting over 88,000 travel agents with leading travel suppliers.
To learn more about the Apple Leisure Group advantage, visit appleleisuregroup.com.
**About APPLE VACATIONS**
The # 1 vacation brand in the world for packages to Mexico and Dominican Republic, offers the convenience of one-stop shopping. Apple Vacations clients have access to flight, hotel, and transfers they can also choose an all-inclusive resort where meals, drinks, and more are included - all for one affordable price.
**Our Values**
At ALG, we call our employees Team Members, because we are more than just employees. We are united as a team, working toward a common mission and vision. Together, we are committed to live the core values by which we operate:
We Care We Are Authentic We Inspire Action We Do It Together We Own our Resu