Job Details
About Us:
CIBT is the leading global provider of immigration and visa services for corporations and individuals with over 1,600 expert immigration and visa professionals, attorneys and qualified migration consultants located in over 60 offices in 27 countries.
With thirty years of experience, CIBT is the primary service provider to 75% of Fortune 500 companies.CIBT offers a comprehensive suite of services under two primary brands:Newland Chase, a wholly owned subsidiary focused on global immigration strategy and advisory services for corporations worldwide and CIBTvisas, the market leader for business and other travel visa services for corporate and individual clients.
We commit to delivering a superior service experience to our clients on each and every engagement.
Opportunity at CIBT:
We have exciting opportunities at CIBT. We value our employees and prioritize their career growth and development. As part of our team, you will work with world-class visa and immigration experts. You will learn in a dynamic, collaborative, and complex global environment, using industry-leading technology solutions. Our profound commitment to ethics, compliance, and diversity, along with our respect for one another, are key to our strength and success.
Position Overview:
Our Onsite Visa Consultant is responsible for helping On-Site employees to successfully obtain a business visa, passport, and other travel documents. A key part of the role is to liaise directly with employees, understanding their situation and ensuring the appropriate solutions. Onsite Coordinators use their expertise to provide prompt, high quality tailored advice and guidance based on individual needs and in a smooth and stress-free manner.
This position requires a self-motivated and self-disciplined individual who has the ability to work on their own with indirect supervision. This position requires a person who is highly skilled in customer service techniques and who displays characteristics of being flexible and adaptable. This person must be able to resolve issues in a professional and expedient manner, while keeping both the interest of the client and the interest of CIBT, in mind. This person will maintain loyalty to CIBT's policies and procedures while adhering to the culture of the On-Site client.
This person is solely responsible for providing accurate information pertaining to visa and passport requirements, to all employees of the On-Site client. This position is responsible for managing the visa and passport application process, beginning with identifying the need of a visa and continuing through the entire application process. This application process entails collecting necessary documents from the traveler and submitting these documents to the relevant Consulate in order to ensure meeting the need date of the client. This position must also assist clients on visa processing "challenges" while creating and implementing solutions to overcome these "challenges". In addition to the above-mentioned responsibilities, this position is also responsible for other ad hoc assignments or duties related to CIBT's visa processing business, as assigned by a manager.
RESPONSIBILITIES:
- Represent CIBT in a professional manner.
- Adhere to strict On-Site SLAs for answering phone calls (30 seconds), replying to emails (24 hours), and reviewing trip approvals (1 hour).
- Responsible for the entire process of obtaining visas and passports for employees within the On-Site company.
- Responsible for providing accurate information and putting together all documents required for obtaining visas and passports.
- Advise the traveler in a timely manner if there are any problems with their documentation.
- Notify staff within On-Site of any learned changes in Consulate Closings and/or relevant requirements.
- Review the Agent Action List and the Critical File List daily to ensure all itineraries are kept current and all necessary actions are completed.
- Ensure that all required travel documents are returned to the traveler in accordance with their need date.
- Take passport photos, as required by the On-Site company.
- Advise Supervisor of any learned changes in requirements.
- Maintain communication with the Operations Office to which they report, inclusive of the Operations Manager, Backup Agents and Liaisons.
- Train and keep up to date, the CIBT Operations Backup employee for the On-Site.
- Communicate with the Operations Office, any visa and passport needs of the On-Site.
- Adhere to the Standards of Work policies and procedures.
- Ensure compliance to CIBT policy and ethics.
- Maintain a professional and mutually beneficial relationship with Operations staff.
- Other job duties as assigned by management.
REQUIREMENTS: - Candidate must be fluent in Spanish, both written and verbal.
- Prior office or corporate experience as well as strong customer service skills
- Ability to quickly learn and navigate multiple CIBT systems and On-Site platforms
- Communication must be clear and grammatically correct in both written and verbal communication
- Responsiveness to Internal Clients
- Time management skills and ability to meet deadlines and multi-task
- Attention to detail and proactive solutions to problems
- Organizational Skills
- Consultative Skills
- Technical Skills
- Compliance to Standards of Work
- Overall can-do attitude
WORKING CONDITIONS/LOCATION:- Office environment: exposure to computer screens, interaction with others in an office environment
- This position is located on the end client's office in Washington, DC. Must be able to commute to Washington, DC on a daily basis.
EEOCAs part of our dedication to the diversity of our workforce, CIBT is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion.