Job Details
$1,000 Sign-on bonus! Cultivate Counseling is looking for a full time office manager to join
our vibrant community of mental health practitioners. Cultivate Counseling s
office is a caring and meaningful place that values sustainable, diverse and trauma
informed workplace dynamics. This position offers career growth opportunities in a
growing, creative and expansive environment.
Our Ideal Candidate:
Warm and interpersonally-skilled
Values diversity, inclusion and learning new things
Comfortable and passionate about working in a mental health setting
Adaptable and able to respond to the wide range of our teams needs
Independently motivated and a self starter
Comfortable working on a computer and the phone for most of the day
Lives in Flagstaff and is able to move around between our 2 offices throughout
the day
Job Responsibilities:
Sustaining a positive, supportive, trauma informed office environment
Connecting potential clients to available therapists or other local Flagstaff
resources
Scheduling intake appointments and managing the waitlist
Working directly with the practice manager and Cultivate Counseling leadership
team
Hiring and managing the office assistant and or interns
Working with the admin assistant to ensure that the billing and collections are
accurate and up to date. Provide billing communication to clients and therapists.
Office management needs (ordering supplies, coordinating office space, building
maintenance, faxes, mail, and more)
Supporting Therapists with tech support, faxes, client records, referrals and last
minute cancellations.
Assisting practice manager in HIPAA compliance and creating new programs
Qualifications and Skills:
2-4 years experience with office management or similar role
Tech and computer savvy
Excellent phone manner and exceptional customer service skills
HIGHLY organized, reliable individual who is able to follow established procedures
with accuracy and consistency
Basic knowledge of mental health and therapy services is a plus and
Experience with medical billing is a plus
Job Type: Full-time
Pay: $1,000 Sign on Bonus! Between $22-$26 per hour based on experience plus bi-annual bonus opportunity.
Schedule: Flexible Schedule: 30-40 hours a week