Job Details
Operations Administrative Assistant
Reports To: Operations Manager
FLSA Status: Full-time, Non-exempt
Salary Range: $40,000 - $44,000
SUMMARY: The Operations Administrative Assistant performs a diverse set of tasks throughout the operations department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Creates work orders within the property management software and coordinates work orders with attention to accurate and timely data entry, assigning personnel and sub-contractors using established priorities.
- Creates and updates recurring work orders (Service Agreements).
- Tracks preventive maintenance status and escalates issues as needed.
- Notifies homes of upcoming visits with a goal of 24-hour notice.
- Relays high priority work
- Completes rental registrations for all required properties.
- Coordinates vendor activities.
- Tracks property information/data.
- Approves maintenance invoices.
- Scanning older documents.
- Other duties as assigned.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have a high school diploma or equivalent. Must have basic proficiency in the use of computers, including spreadsheet and word processing programs. Must be able to work independently. Must have a clean and valid driver's license, a vehicle, and proper insurance.
EXPERIENCEMust have working knowledge and ability to use electronic devices to capture data.
LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
COMMUNICATION SKILLSAbility to work with and among persons with disabilities and cooperate and communicate with co-workers, tenants, and the public.
REASONING ABILITYAbility to diagnose and solve practical problems and deal with various concrete variables in situations where only limited standardization exists. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONSMust have valid driver's license and a reliable vehicle.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock. The noise level in the work environment is usually moderate.
North Coast Community Homes, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex/gender, national origin, age, disability, sexual orientation, gender identity, citizenship, veteran or military status, pregnancy, marital status, genetic information, or any other characteristic protected by law.
Employment at North Coast Community Homes is Employment At-Will under Ohio law. This means that either party may terminate the employment at any time without giving a reason. No contract of continued employment is to be implied for any act of omission of North Coast Community Homes or its employees.
Criminal / Credit / Bureau of Motor Vehicles background checks shall be run on all final candidates.