Job Details
Litigation Legal Assistant | Mid-Size Law Firm | Chicago, IL Our highly prestigious mid-size full-service law firm client is hiring an experienced litigation secretary for their Chicago HQ office. The role will support 3 litigation partners, (lead litigator, construction, and bankruptcy attorneys). The secretary should be highly detail oriented while providing legal and administrative support to attorneys, paralegals, and clients. Duties include preparing and proofreading documents, maintaining correspondence and document files, billing responsibilities, and maintaining generalized knowledge of the litigation practice area. This position works directly with the Legal Assistants Supervisor. The position requires exceptional computer skills, including proficiency with Microsoft Office. Our client is offering a highly competitive salary and benefit package.
Please send resume to Shay Force: ...@esquire-recruiting.com
RESPONSIBILITIES
- Provide secretarial support to two or more lawyers and/or paralegals.
- Type, format, proofread, and edit legal documents specific to assigned practice group(s)
- Compose routine correspondence.
- Assist attorneys with billing process and, if requested, collections
- Maintain calendars for attorneys and/or paralegals upon request.
- Arrange conferences and meetings, including booking conference rooms, coordinating attendees, and working with Hospitality to provide refreshments.
- Maintain client flies for easy retrieval and coordinate with Records Management for proper organization and maintenance.
- Assist attorneys with preparation and submission of expense reports for travel and/or daily expenses.
- Provide accurate client billing information for all applicable purposes.
- Serve as backup assistant in the event of absence of other assistants.
- Maintain updated workstation profile information to allow backup assistant to efficiently handle daily office requirements.
- Prepare and coordinate requests for copy jobs, messenger delivery, special mail handling, accounting, and other office services.
- Conduct online research to gather or clarify information for attorneys, paralegals, and clients.
- Maintain professional image and attitude, acting consistently as an ambassador of the firm.
- Other duties as assigned.
KNOWLEDGE AND EXPERIENCE
- High school diploma or equivalent qualification required.
- College degree preferred.
- A minimum of three years of experience as a legal assistant required.
- Law firm experience preferred.
- Possess excellent oral and written communication and interpersonal skills.
- Demonstrate exceptional time-management and organizational skills.
- Display superior attention to detail and accuracy.
- Demonstrate ability to juggle and prioritize multiple tasks.
- Accurately and thoroughly take instruction.
- Possess expert working knowledge of and technical skills with Windows, Microsoft Suite (Outlook, Word, Excel) and iManage.
- Knowledge of PowerPoint a plus
OTHER SKILLS AND ABILITIES:
The following will also be required of the successful candidate:
- Excellent writing skills
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problem-solving skills
- Able to work harmoniously and effectively with others
- A self-starter who desires to show ownership and commitment to the job
- Able to preserve confidentiality and exercise discretion.