Job Details
Everyone says they want to change the world. Were looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.
Legal Administrative Assistant
Alliance Defending Freedom is looking for a highly skilled Legal Administrative Assistant to join us in our Washington, D.C. office. As a Legal Administrative Assistant, you are a vital part of the US Legal Advocacy Team. In this role, you are responsible for assisting your assigned team members in a variety of administrative tasks.
Your Essential Responsibilities:
In this position, you will:
+ Manage a variety of clerical responsibilities and projects with direct supervision
+ Proofread documents; review grammar and sentence structure
+ Prepare binders for attorneys, such as pleadings binders and research notebooks
+ Maintain case file information in the Litigation database
+ Maintain documents in an electronic document management system
+ Prepare correspondence to be sent to clients, courts, and other attorneys. File basic court documents either by traditional paper methods or via CM/ECF.
+ Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
+ Prepare and coordinate travel itineraries
+ Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
+ Maintain and manage administration needs (i.e. office supplies, IT support, etc.)
+ Fax, scan, copy, and collate legal documents and exhibits
+ Prepare UPS/FedEx shipping labels, packages, and letters
+ Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
+ Create, maintain, and organize hard-copy files
+ Manage Outlook calendar for assigned attorneys
+ Coordinate meetings, events, and office lunches, etc.
+ Assist with special projects as needed
+ Serve as backup for other assistants
Other Responsibilities (Non-Essential):
+ You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
+ Strong administrative skills
+ Strong time management skills
+ Strong computer skills including experience with Microsoft Office, including Word, Excel, and Outlook
+ Excellent organizational skills
+ Excellent verbal, written, and interpersonal communication skills
Ability to:
+ Anticipate the needs of your assigned team members
+ Professionally handle confidential information
+ Demonstrated ability to make sound decisions under demanding conditions
+ Learn and apply other software applications
Education and/or experience:
+ Requires 1-3 years of legal administrative experience.
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.