Job Details
** Event Coordinator**
Event Coordinator
Santa Barbara, CA
Yardi is a global software company providing innovative property management solutions and services in every real estate market. We are focused on providing our customers with superior products and outstanding customer service. We are passionate about technology and believe work should be fulfilling and fun! We are committed to our customers, employees and the communities where we live.
We are looking for a highly motivated team player to assist in the planning of Yardi events to include logistics, sourcing materials, and communicating to decision makers for Yardis growing Marketing Team!
**What you will do**
* Assist with event logistics such as booking activities, dinners, and meetings in association with the Yardi Advanced Solutions Conference (YASC) and forums.
* Maintain inventory of supplies & materials in Yardi offices and place orders with vendors to prepare for each event.
* Processes vendor payments and handles corporate credit card reconciliation.
* Oversee printing of any in house materials for each event.
* Oversee shipping of materials from Yardi offices for each event.
* Maintain conference staff schedule documents.
* Maintain production schedule for each event.
* Maintain Executive Briefing profile sheets for each meeting.
* Serve as events application lead for YASC
* Follow up with sales representatives that have attended events to ensure all event leads are submitted to corporate in the proposed time frame.
* Participate in database cleanup and maintenance and acquires event attendee lists to verify information and prepare for future sales and marketing efforts.
* Support the Marketing department with monthly meeting organization, corporate credit card reconciliation, budget entry, marketing spreadsheet management, and other administrative tasks.
* Provide marketing event information to new Sales employees and notifies Marketing management of events that need to be re-staffed when employees leave the company.
* Assist the on-site Yardi merchandising store by reviewing and fulfilling orders, maintaining, and tracking inventory, and ordering promotional items for conferences.
* Serve as a back-up for webinar coordination by planning logistics, scheduling webinars and presenters, and distributing follow-up surveys.
* Update master Top Pipeline deals spreadsheet monthly and cross-references to ensure they are invited to special events.
**What you need to have**
* Two plus (2+) years of experience in event planning.
* Proficiency with MS Word, Excel, Outlook, CRM systems, Outlook, and SharePoint.
* Strong organizational skills and high attention to detail.
* Strong written and verbal communication skills.
* Ability to multitask and adapt to changing priorities.
**What would be helpful to have**
* Bachelors degree in Communications, Marketing, Hospitality, or related field.
* One plus (1+) years of experience in the hospitality industry.
**What you get as a Yardi Employee**
* A great place to work with fantastic people
* Competitive compensation
* Comprehensive benefits Medical/dental, paid time off, sick time, paid holidays, 401(k), profit sharing, life insurance, and more!
At Yardi, weve created a team of over 7,000 employees in over 40 locations around the globe dedicated to making great real estate software products and fostering a collaborative work environment. Yardi is a place where people with a wide variety of cultural and life experiences come together to make a difference. Our corporate culture stresses integrity, respect, trust, responsibility, and fun! Come join our growing team!
All submissions for open positions should be received through Yardis applicant portal, accessed from Yardis corporate website.
EOE/Race/Gender/Disability/Vets
Location Santa Barbara, CA
Business Unit Corporate Department Marketing Employment Type Employee- Full Time