Job Details
Our client, an investment firm in Boston, is seeking a temporary Business Operations Assistant to join their team for 2 months. This role would assist the Business Operations Team with day-to-day office administration tasks. This role compensates $20/hr and the hours are 9:00-6:00 Monday-Friday. Qualified candidates are encouraged to apply!
Responsibilities
- Manage the front desk and reception area. Answer the main phone line, greet guests and coordinate incoming and outgoing mail
- Manage calendars for the conference rooms and resolve any scheduling conflicts
- Prepare conference rooms and logistics for external and internal meetings, including managing catering, ensuring meeting rooms are "client ready", preparing any audio-visual needs by sending calendar invites with dial-in details for virtual meetings as needed
- Coordinate with the building's security to ensure all guests are registered
- Ensure the office common areas are neat and professional looking, including emptying the dishwasher, cleaning out and restocking the refrigerators, cleaning the microwave oven and keeping the supply area organized and clean
- Order groceries and office supplies and pack away orders after they are received
- Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients, and other external individuals
Qualifications
- Very strong organizational and administrative skills in a fast-paced environment
- Ability to manage multiple tasks at once
- Excellent attention to detail
- High degree of professionalism and interpersonal skills
- High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Comfortable working with databases and entering data with a high degree of accuracy
- Strong customer service skills including professional telephone etiquette
- Team player who is willing to do whatever it takes to contribute to the success of the business
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.beaconhillstaffing.com
.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)