Job Details
Position Type:
LEAD - CENTRAL OFFICE PROFESSIONAL/SUPERVISOR III, FISCAL (V11130)
Date Posted:
4/16/2024
Location:
GREENWOOD BLDG E (098501)
Closing Date:
Open Until FilledBALTIMORE COUNTY PUBLIC SCHOOLS
JOB TITLE: Fiscal Supervisor III, Grant Accounting
REPORTS TO: Account Manager
DEFINITION: Supervises and coordinates all phases and functions of a financial program, including program implementation, data management, training, accounting, fiscal monitoring, budgeting, and audits. Provides expertise and knowledge for various grant accounting functions for all grant accounting staff and grant managers throughout the system. Oversees restricted grant accounting processes and procedures including, federal grant fiscal compliance, grant budgeting, chart of account maintenance, review and approval of expenditures, purchase orders, positions. Prepares the schedules and documentation for and oversees the annual federal Single Audit of federal programs. Supervises clericals and accountants.
EXAMPLES OF DUTIES:
- Supervises, reviews, approves, and answers questions concerning work of employees under direct supervision. Establishes priorities and maintains operating procedures for the office. Assign and monitor workload of grant accounting staff.
- Maintains grant accounting policies and procedures and internal controls.
- Establish and oversee a systemwide quality assurance process to ensure compliance with grant policies, procedures, approved grant budgets, position management, and accurate financial reporting for grants.
- Research federal and other grant regulations and guidance and advises grant managers and grant accounting staff on related Fiscal compliance issues.
- Develops training materials and provides training to grant accounting staff and grant managers in schools and offices.
- Reviews journal entries, grants payroll entries, and other transactions for accuracy, completeness, and compliance with procedures.
- Maintains annual calendar of key dates/schedules.
- Coordinates timely close out at year end and grant end dates to facilitate closing and filing of state reports.
- Coordinates monthly billing of grant expenditures with funding authorities.
- Reviews and reconciles grant fund reports and activity monthly.
- Prepares grant Budget Status reports for the Chief Financial Officer, Chief Academic Officer, and other senior management staff.
- Coordinates year-end preparation and submission of grant Annual Financial Reports (AFR) required for all grants. Reviews AFR's for accuracy.
- Prepares grant fund financial statements for the Annual Comprehensive Financial Report (ACFR).
- Oversees the annual Single Audit of federal grants and prepares the annual Schedule of Expenditures of Federal Awards (SEFA) and related notes and reconciliations.
- Coordinates collection of audit documentation for the ACFR, SEFA, and grant compliance testing by external auditors.
- Evaluates, monitors, and implements compliance with governmental accounting standards and accounting procedures. Analyzes and interprets administrative data and provides information to the Accounting Manager.
- Oversees implementation of grant accounting systems and processes in the Financial ERP system.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS: Education, Training and Experience:
- Bachelor's degree in accounting, business administration or finance.
- Six years of professional experience in accounting, finance, or a related field.
- Three years of supervisory experience.
- Experience in accounting and Fiscal compliance for federal grants.
- Experience with CGI and/or Oracle ERP systems preferred.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the position may be considered.
Licenses and Certifications:
- Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or Certified Government Financial Manager (CGFM) preferred.
Knowledge, Skills, and Abilities:
- Thorough knowledge of the principles and practices of accounting, payroll accounting, budget formulation, financial analysis, and reporting.
- Thorough knowledge of financial and accounting computer applications/ERP systems.
- Knowledge of Federal grant Fiscal compliance requirements and Uniform Guidance regulations.
- Knowledge of Federal Single Audit compliance Supplement requirements.
- Skill and ability in the preparation of financial reports in conformity with the criteria of Generally Accepted Accounting Principles.
- Skill and ability to communicate effectively orally and in writing with school, government, and other individuals as required.
- Skill and ability to organize, plan, and execute work with minimal supervision.
- Skill and ability to supervise.
- assigned employees.
- Ability to maintain confidential information.
- Skills in complex analysis and reconciliations.
- Advanced computer skills with Excel, Word, and other business software applications.
PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment.
CONDITIONS OF EMPLOYMENT: Employees may be required to work beyond their normally scheduled hours with little or no advanced notice. Work schedules may include nights and weekends.
FLSA: Exempt
SALARY: Grade 08 on the BCPS OPE 12 Month payscale $87,151 - $137,429.
Eligible for the Baltimore County Employees' Retirement System. This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required Application Instructions Please read and carefully follow the instructions provided below. - Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
- Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
- Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
- Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Pre-Employment Requirements: - All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
- If you have military experience you will be asked to provide a copy of DD214.
- Official transcripts for all higher education must be received prior to contract signing.
- Some positions will require employees to undergo a physical examination and/or drug testing.
- All newly hired personnel must attend a Badges and Benefits session.
- Additional job verification will be required for salary credit.
Non-Discrimination Statement The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board's nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-###-####). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-###-####).
Contact Information Susan B. Stansbury
Director, Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443-###-####
Fax: 410-###-####
Email: ...@bcps.org