Job Details
PURPOSE OF THE JOBThe Project Manager, Procurements, under the direction of the Chief Financial and Accounting Officer, will provide strategic planning and manage key procurement projects for the Commission. The Project Manager of procurements will oversee the coordination and the timely completion of key procurement projects and ensure they are completed within scope and budget.ESSENTIAL FUNCTIONS AND RESPONSIBILITIESLead cross-functional procurement projects for acquiring appropriate goods and services for the best value in compliance with all applicable laws, regulations, policies, and procedures in a timely manner in support of the Commission s mission, goals, strategies, practices;Collaborate with staff to define project scope, objectives, deliverables, success criteria and strategic cross-functional alignment;Coordinate with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, budgets and schedules;Coordinate meetings with internal and external project team members to identify and resolve issues;Submit project deliverables and ensure that they adhere to quality standards and all appropriate sign-offs are achieved;Establish effective project communication plans, status reports and operational checklists;Manage stakeholder expectations and project success outcomes; andSeek opportunities to resolve problems, achieve goals, or advance the Commission s mission.OTHER DUTIES AND RESPONSIBILITIESDevelop and implement procedures and guidelines for the procurement process to meet the Commission s objectives and goals;Collaborate with legal department staff to develop and enhance policies and procedures for the contract execution and management processes;Monitor the procurement schedule and contract effective dates, including statewide contract dates;Provide technical assistance and training on procurement process to department heads, contract managers, and other key agency staff;Conduct regular monitoring of contract spending activity and run reports for contract managers and the Finance department;Assists with ensuring contract records in MMARS are accurate and up-to-date, including preparation of encumbrances and close-out of the fiscal year;As appropriate, meet with vendors and other state officials to stay informed on products and services available to the Commission;Maintain the highest standards of personal, professional and ethical conduct and support the Commission s goals for a diverse and culturally aware workforce;Create and maintain comprehensive project documentation; develop spreadsheets, diagrams and process maps to document needs;Facilitate Continuous Process Improvement (CPI); andPerform related duties as assigned.Maintain the highest standards of personal, professional and ethical conduct and support the Commission s goals for a diverse and culturally aware workforce;Create and maintain comprehensive project documentation; develop spreadsheets, diagrams and process maps to document needs;Facilitate Continuous Process Improvement (CPI); andPerform related duties as assigned.The safety of our employees, both current and future, is the Commission s highest priority. At this time, our employees are working remotely.Benefits Package:The Commission is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.This position is non-civil service. This position is exempt.The overall benefits available include: paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth s Group Insurance, and optional pre-tax Health Savings Account plans.In addition, the Commission allows employees to elect life insurance, long-term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.The Commission employees also participate in the Commonwealth s State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information: to Diversity:The Commission is committed to building a diverse staff across its entire agency and at all levels. The Commission is an equal opportunity/affirmative action employer.Notice of Required Background Check Including Tax Compliance:The Commission requires a background check on all prospective employees as a condition of employment.Candidates should be aware of this requirement but should also know that such background check is not initiated until:A candidate is invited to a second or subsequent interview, andThe candidate has signed the Background Check Authorization Form and related releases.This background check includes a Criminal Offender Record Information (CORI) check, Federal IRS and Department of Revenue state tax compliance on all prospective employees as a condition of their employment. In addition, this position requires a pre-employment physical exam.Candidates with advanced degrees and professional licenses may have these credentials verified. Individuals other than those references provided by a candidate may be contacted in the course of completing a full background and qualification check.Those candidates invited to interview will be contacted by the Commission. Unfortunately, due to the anticipated high volume of applicants for this vacancy, we are unable to provide status updates to specific individuals.QualificationsKNOWLEDGE AND SKILLSMaintain the highest standards of personal, professional and ethical conduct and support the Commission s goals for a diverse and culturally aware workforce;Organized self-starter and effective collaborator, showing strong interest in systems and process improvement;Strong technical, analytical and problem-solving skills, including root cause analysis;Demonstrated ability to analyze business situations, create processes, and demonstrate problem solving and analytical thinking skills for the success of the project;Strong communication skills with the ability to tailor information that establishes rapport and the ability to communicate and disseminate this information across the Commission;Ability to work on multiple assignments; exercise good judgment in decision-making; meet deadlines; work independently, demonstrate an attention to detail and be flexible;Adept at presenting information in an accurate and concise format;Ability to think critically and strategically;Comfortable working independently, as well as with teams;Commitment to Commission s mission, standards and goals; andAbility to work in and travel to the Commission s offices in Worcester and Boston.EDUCATION AND EXPERIENCEBachelor s Degree in Business Management, Accounting, Public Administration, or related field from an accredited institution of higher education required; Advanced degree preferred;Minimum 3-5 years project management experienceDemonstrated knowledge of the Commonwealth s procurement laws, regulations, rules and procedures;Demonstrated experience of the state procurement system COMMBUYS, Commonwealth Information Warehouse (CIW), and Massachusetts Management, Accounting and Reporting System (MMARS);Working knowledge of accounting principles and internal controls;PMP certification preferred;Demonstrated leadership with strong organizational and customer service skills, attention to detail and process redesign experience;Strong experience using Microsoft Office and experience with project management tools/systems;Careful planning and organizational skills.
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