Job Details
Job Description
Job Summary:
Provides comprehensive support for distribution center operations including but not limited to oversight of all accounting related tasks, training of other office personnel, and following up on issues that require further escalation. Serves as a liaison between the corporate office, other accounting and audit staff, and field sales. The DC Accounting Manager is responsible for ensuring the appropriate evaluation and monitoring of DC customer credit, as well as management of open Accounts Receivable and all other DC related financial processes.
Functions:
- Ensure all tasks are performed in accordance with corporate policies, procedures, and levels of authority.
- Prepare or review all weekly/monthly accounting reports to ensure completeness, accuracy, and timely submission.
- Oversee all customer orders are entered, reviewed, released and properly approved in accordance with published guidelines and procedures.
- Confirm the accuracy of all customer invoices and credit adjustments are entered and invoiced daily. Research and follow-up as needed.
- Prepare and post all daily payments received through all payment methods including ACH, check, or credit card. Ensure transactions are properly routed and posted to the customer accounts.
- Execute credits to customers related to RMA's and Warranty in accordance with corporate policies and procedures.
- Perform monthly audit of any customer advance payments or customer credits on account to ensure prompt recording and posting to corresponding invoices or refunds issued promptly.
- Guarantee all monthly statements are processed and sent to customers in accordance with company policy.
- Track all customer billing and contract services related to set up or installation of equipment sold. Send monthly reports to accounting as requested.
- Ensure all customer master data is accurate, complete, and properly approved to include credit limit requests, approvals, expiration dates, tax exemption certificates, and pricing structure. This shall also include completing RINGIs and collecting associated backup for credit limit increases as needed.
- Perform regularly scheduled customer reviews of credit limits and expiration dates in accordance with company policy.
- Function as main point of contact for customers as it relates to accounting matters. Ensure all customer billing and payment discrepancies are handled promptly and courteously.
- Perform continual review of open Accounts Receivable to ensure payments are received within terms. Follow-up with customers as needed.
- Track all check guarantee transactions and audit the monthly statement for accuracy.
- Review and address any returned item chargeback transactions. This includes contacting customers for alternate secured payment, filing chargeback claims with check authorization partners or completing the Dispute Response for Merchant Services.
- Ensure all accounts payable tasks related to vendor master setup and maintenance, tax exemption certificates and payments are handled according to corporate policies and procedures.
- Review and approve, as authorized, all operational supply orders (PR-purchase requisitions) issued by the DC.
- Oversee the proper handling of all Intercompany related transactions has occurred to ensure the month end balances agree with all related parties.
- Assist with operational and JSOX audits related to any of the assigned areas of responsibility.
- Ensure only authorized personnel are assigned to access accounting related software to include (but not limited to) ERP systems, banking software, customer portals, D B reports, and credit card terminal access.
- Act as a liaison between the DC and corporate office in all accounting related matters.
- Support the DC Director by providing accurate data in a timely manner regarding all accounting related matters.
- Interact and support all personnel performing functions that contribute to the accounting related processes.
- Train, support, and manage accounting specialists supporting the operations.
- Works in office and/or supporting areas. When in the manufacturing, warehouse, and/or supporting areas, worker must be aware of and exercise caution around hazardous conditions such as electricity, moving equipment, moving parts, refrigerants, chemicals, torches, solvents, dust, dirt, fumes, and contaminants.
- Indoor and outdoor work tasks subject worker to indoor and outdoor environmental conditions. Outdoor environmental conditions could include heat and cold; precipitation; wind; and sunlight.
- Exposure to vibrations and moderate-to-loud noises.
Work Environment: Use of Personal Protective Equipment (PPE) required of the job and work area. PPE includes but is not limited to safety glasses, safety googles, face shields, welding shields, protective welding clothing, safety toed footwear, hearing protection, gloves, aprons, protective sleeves, hard hats, safety harnesses, and respiratory protection.
Required Skills:
- Ability to meet deadlines.
- Good verbal and written communication skills.
- Problem solving and ability to escalate matters when needed.
- Data analysis and interpretation skills.
- Speed and accuracy with attention to detail.
- Excellent problem-solving skills.
- Proficient in Microsoft Office, specifically Excel and Word.
- Experience in Microsoft Dynamics, or other large-scale ERP software./
Required Education:
- Bachelor's degree in accounting or related field or 5+ years of progressive responsibility, preferably in a volume manufacturing environment, evaluating routine and unique transactions, creating related journal entries, and analyzing results and variances.
- Supervisory experience, preferably with both degreed and non-degreed personnel.
- Experience with credit, including customer evaluation and scoring; collections; credit reporting; etc.
- Certification from National Association of Credit Management (NACM), or similar accrediting agency, preferred.