Job Details
Job Title: Senior Workplace Operations Specialist I
Reports to: Director of Workplace Operations & Experience
Job Location: Washington, District of Columbia, USA
Job Status: Exempt, FT
About SHEIN
SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
Founded in 2012, SHEIN has nearly 10,000 employees operating from offices around the world, with U.S. Headquarters located in Los Angeles and Global Headquarters located in Singapore. In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.
Position Summary
SHEIN Distribution is here, and we are looking to add a highly motivated, hospitality driven, organized, Specialist to join our Workplace Experience team! The Workplace Admin Support Specialist will work closely with our Washington D.C employees to ensure they are supported on the daily office needs, and partner with the Workplace Experience Team create the best in office experience for our Washington D.C. SHEINers!
Job Responsibilities
- Serve as the liaison between SHEIN DC Office and SHEIN Los Angeles HQ
- Assist with internal processes such as office operations and employee onboarding.
- Handle timely processing of travel requests, expenses and reimbursements in company internal finance portal.
- Oversee logistics for DC office team of approximately 10, including meeting coordination for company leadership and high-profile guests.
- Facilitate IT needs with appropriate systems and security teams. Handle and/or oversee minor technical troubleshooting around office equipment.
- Coordinate on-site and off-site meetings and events.
- Serve as lead person in office purchasing, office contracts, building operations, and all vendors, including invoice processing.
- Place weekly office snacks, drinks, and supply orders. Restock kitchen and copy room areas.
- Oversee office catering.
- Receive and sort incoming and outgoing mail and deliveries.
- Maintains awareness of the workspace. Submits janitorial and maintenance work orders as needed and/or connect with appropriate partners to address issues.
- Follows security and emergency procedures as defined for the property.
Job Requirement
- Ability to maintain confidentiality in all aspects of the job.
- Good at prioritizing and multi-tasking.
- Proven ability to work independently as a self-starter.
- Excellent attention to detail, great organizational skills, and solid judgement capabilities.
- Exceptional attitude and customer service oriented with internal stakeholders and external partners/vendors.
- Apply a high level of attention to detail as well as strong verbal and written skills.
- Polished, professional and positive demeanor.
- Able to occasionally lift up to 20lbs.
- Intermediate skills with Microsoft Office Suite products.
Benefits and Culture
- Healthcare (medical, dental, vision, prescription drugs)
- Health Savings Account with Employer Funding
- Flexible Spending Accounts (Healthcare and Dependent care)
- Company-Paid Basic Life/AD&D insurance
- Company-Paid Short-Term and Long-Term Disability
- Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
- Employee Assistance Program
- Business Travel Accident Insurance
- 401(k) savings plan with discretionary company match and access to a financial advisor
- Vacation, Paid holidays and sick days
- Employee Discounts
SHEIN Distribution is an equal opportunity employer committed to a diverse workplace environment.