Job Details
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.
Job Summary
This position performs independent reconciliations of institutional, state and federal financial aid accounts. Reconciliations will be approved by a supervisor. These will be performed by required deadlines which can be weekly, monthly, annual, bi-annual or fiscal. Continuous reconciliation of Financial Aid Federal funds to ensure adequate funding.
Collaborate with internal Financial Aid Office related to financial aid award/return efforts and related reconciliations.
Backup/collaborate with the Accountants with managing the required student loan/scholarship processes.
Perform all administrative duties related to the position. Report completion, form completion, filing, database updates, budget preparatory documentation are some of the required items. Fiscal year-end duties will be required including preparation of audit schedules, reconciliations, and attendance of scheduled audit meetings. All positions must adhere to institutional, state, and federal policies and procedures to ensure all guidelines are met, and compliance is achieved. Other duties as assigned.
Responsibilities
The duties include, but are not limited to:
Account Reconciliations
Ongoing, timely reconciliation of institutional, state and federal financial aid accounts and other accounts as assigned, using PeopleSoft Financials, Banner Accounts Receivable, Crystal Reporting and Federal/State databases. Continuous reconciliation of Financial Aid Federal Funds to ensure adequate funding.
Management of Student Loans
Conduct ongoing communication with the Office of Financial Aid, loan servicing center, collection agencies and other AU departments to ensure timely management of student loan/scholarship awards/refunds, account adjustments and related reconciliation issues.
Student Customer Service
Prepare journal entries. Participate in fiscal year-end state audit requirements. Research student loan inquiries and provide student customer service.
Process student loan documents
Scan and index all student loan documents in Banner Document Management Suite to ensure consistency and documentation availability for customer service continuity. Assist with customer service during peak processing and staff outages.
Other duties
Back up the Accountants with various duties. Overall knowledge of student loan requirements as well as a working understanding of tuition and fees. Assist with other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university in Accounting, Finance or related field OR Associate's degree from an accredited college or university in Accounting, Finance or related field and three years of relevant experience.
Preferred Qualifications
Preferred Experience
Intermediate to advanced Excel ability. Experience working with Banner or other relational database. Documented good customer service and reconciliation experience is desirable.
Knowledge, Skills, & Abilities
ABILITIES
Ability to review and learn regulations of student loans/scholarships in relation to student funding.
Ability to communicate via various methods, to keep accurate and consistent records, and to manage multiple tasks at once.
Ability to meet deadlines.
KNOWLEDGE
Intermediate accounting knowledge,
This person should be an intermediate to advanced user of Excel and have knowledge of databases.
They should be able to learn and conduct extensive reconciliations and adhere to deadlines
Shift/Salary/Benefits
Shift: Days/ M-F
Pay Grade: 12
Salary: Minimum $15.06/hour - $19.58/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 11/10/23 - Until Filled
Repost: 02/06/24
Repost: 02/26/24
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-###-####