Job Details
The Payroll Specialist will perform all activities necessary to process payroll to include data loads from external sources, to resolve all processing errors, to maintain related payroll records, to administer & monitor state tax accounts, to create periodic tax & garnishment files, to provide technical assistance to Payroll Representatives, to process budget retro transactions and to prepare accounting reports. The Payroll Specialist will also assist with coordination of Business Continuity Plan tasks. Works closely with Payroll Manager & Human Resource staff on special projects.
Minimum Education
B.A. Or BS Degree. (Required)
Minimum Work Experience
5 years' payroll processing and 2 years lead or supervisory role. (Required)
Required Skills/Knowledge
Must have knowledge of payroll practices to ensure compliance with federal and state laws and remain current on changes that impact processing or reporting.
Must have knowledge of automated payroll and timekeeping systems and be able to troubleshoot minor issues.
Consistently demonstrate excellent time management and problem-solving skills.
Functional Accountabilities
Customer Service
* Respond to employee calls/emails and provide timely and appropriate responses.
* Review Paycheck Inquiry Forms (PIF) and process in accordance with department standards.
* Provide Representatives with guidance to resolve payroll issues in absence of Payroll Manager.
* Functional/Technical liaison between HRIS and Payroll.
* TBD by Payroll Manager.
Time and Attendance
* Assist managers/timekeepers with timecard edits.
* Coordinate resolution of technical issues with Bear Institute/Cerner Support.
* Prepare and Export bi-weekly time file for payroll processing.
PeopleSoft HRMS
* Review employee data to resolve pay discrepancies.
* Enter/Edit tax updates, direct deposit and voluntary/involuntary deductions; enter/edit direct retro transactions; create department file for Component Interface (CI) into system; audit taxable wage/withholdings and edit as appropriate; produce audit reports and provide research support for Accounting and Human Resources; provide audit and technical support as needed between both systems; assist Payroll Manager with audit and processing of annual MIP/Recognition payroll.
* Approve Stop-Pay and Re-Issue requests from Specialists in absence of Payroll Manager; provide supervision of staff and processes during absence of Payroll Manager.
* Edit OASDI/Medicare data for visa/NRA and RA status changes. Coordinate multi-state tax reporting/filing for remote staff.
* Create/Modify periodic and quarterly tax data and upload to ADP for processing; assist Payroll Manager with bi-weekly payroll, quarter tax filing and year-end processes including W-2 audit and finalization.
* Assist Payroll Manager with off-cycle system testing, creation/modification of new/existing payroll earning/deduction codes.
Off-Cycle Check Processing
* Process manual checks as appropriate.
* Review final vacation payments for terminated staff.
* Void Stop-Pay items with Capital One Bank.
Safety & Confidentiality
* Maintain employee data to ensure all documents are secure.
* Maintain payroll metrics to identify areas for process improvement.
* Review quarterly audits performed by Payroll Specialists.
Organizational Accountabilities
Organizational Commitment/Identification
* Anticipate and responds to customer needs; follows up until needs are met.
Teamwork/Communication
* Demonstrate collaborative and respectful behavior.
* Partner with all team members to achieve goals.
* Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
* Contribute to a positive work environment.
* Demonstrate flexibility and willingness to change.
* Identify opportunities to improve clinical and administrative processes.
* Make appropriate decisions, using sound judgment.
Cost Management/Financial Responsibility
* Use resources efficiently.
* Search for less costly ways of doing things.
Safety
* Speak up when team members appear to exhibit unsafe behavior or performance.
* Continuously validate and verify information needed for decision making or documentation.
* Stop in the face of uncertainty and takes time to resolve the situation.
* Demonstrate accurate, clear and timely verbal and written communication.
* Actively promote safety for patients, families, visitors and co-workers.
* Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.