Job Details
Summary
This position is located in the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia.The Records/Inventory Clerk reports to the Records Specialist.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency This job requires a Fingerprint Check.
Duties The incumbent performs various functions including records inventory, quality control of scanned records, retirement, retrieval, maintenance and filing of court records. This work is performed in accordance with approved internal controls, procedures, and rules.
Budget permitting, it is expected that the selected candidate will serve for more than one year and one day. The Clerk of Court will evaluate the needs of the organization throughout the year to determine if this temporary position will be extended, made permanent, or terminated.
Responsibilities - Analyze information from databases and identify data entry errors and data deficiencies.Maintain accuracy and completeness of official case records and user log errors.
- Make data entry corrections.Advise supervisor/manager when input errors are found or information is missing and recommend corrective action, including recommendations for revising data entry procedures.
- Work with users to explain the causes of errors and actions necessary to prevent reoccurrence.
- Assist in determining what information can be purged or archived from database.
- Receive and review incoming documents to determine compliance with records policy and procedure.
- Scan and upload documents to CM/ECF, when needed.
- Collect, sort and classify documents and file accordingly.
- Retrieve files, as needed and/or requested.
- Provide direct assistance in archiving and storing records according to the regulations dictated in Volume 10, Chapter 6: Records Management of the Guide to Judiciary Policy.
- Perform other duties as assigned.
Requirements Conditions of Employment United States citizenship is required for consideration for this position.
Employees are required to adhere to the Code of Conduct for Judicial Employees.
Employees of the United States District and Bankruptcy Court for the District of Columbia are excepted service appointments. Excepted service appointments are "At-Will" and can be terminated with or without cause by the court.
Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.
Final candidates will undergo a background check.
Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.
Qualifications Required Specialized Experience: The candidate must also possess a minimum of two years of specialized experience.Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing (Microsoft Word), data entry or report generation, various applications to create detailed inventories of boxes and scanned records, computer programming skills, and knowledge of using scanning software.
Preferred Experience: Legal/court experience is highly preferred, but not required.
Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files.The ability to communicate effectively both verbally and in writing is critical.
Excellent organizational, critical thinking and problem-solving skills; the ability to respond to requests on short notice; and the ability to manage multiple tasks and stringent deadlines are essential.The ability to consistently demonstrate sound ethics and judgment, work independently, and be detail-oriented is a must.
Regular lifting of heavy boxes (20 to 40 pounds) is required.
Education The successful candidate must possess a bachelor's degree from an accredited college or university in a field closely related to the subject matter of the position.Education may not be substituted for specialized experience, because operation court support positions require hands-on experience to be credited as specialized experience.
Additional information Full-time employees of the United States District and Bankruptcy Courts for the District of Columbia are eligible for a full range of benefits to include:
- A minimum of 11 paid holidays per year.
- Paid annual leave in the amount of 13 days per year for the first three years, 20 days per year after three years, and 26 days per year after fifteen years.
- Paid sick leave in the amount of 13 days per year.
- Federal Employees' Retirement System (FERS).
- Optional participation in the Thrift Savings Plan (TSP), the Federal Employees Health Benefits Program (FEHBP), Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees' Group Life Insurance (FEGLI), the Flexible Benefits Program, the Commuter Benefit Program, SmartBenefits (mass transit subsidy up to $315 per month), and Long-Term Care Insurance.
- Employee Recognition Program, budget permitting.
- Workers' Compensation Program.
- On-site physical fitness facility.
- Flexible work schedule.
- Federal Occupational Health Services Program (FOH)/ On-site Health Unit.
- Employee Assistance Program (EAP)/Work Life Services.
- Priority enrollment for children beginning at three months of age until kindergarten of all employees of the United States Courts in the Thurgood Marshall Child Development Center (TMCDC).
- Benefits
Review our benefits
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
See the Qualifications and Conditions of Employment sections.
- Benefits
Review our benefits - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Qualified individuals for this "At-Will" position must submit the following:
- A cover letter detailing how your experience relates to the position requirements.
- AO-78, Federal Judicial Branch Application for Employment (can be downloaded from
- A resume detailing all relevant experience, education, and skills.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - How to Apply
Applications may be mailed or hand delivered to:
United States District and Bankruptcy Courts
Attn: Human Resources (2023-15)
333 Constitution Avenue, NW, Room 2712
Washington, DC 20001
Or via e-mail to: ...@dcd.uscourts.gov
For questions, please contact the Human Resources Department at 202-###-####. For a full list of vacancies, please see our website:
Agency contact information
Human Resources
Phone
202-###-####
Email
...@dcd.uscourt.gov
Address
US District and Bankruptcy Courts for DC
333 Constitution Avenue, NW, Room 2712
Washington, DC 20001
US
Next steps
Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating "see resume" is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained.Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement. - Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance. - Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents Qualified individuals for this "At-Will" position must submit the following:
- A cover letter detailing how your experience relates to the position requirements.
- AO-78, Federal Judicial Branch Application for Employment (can be downloaded from
- A resume detailing all relevant experience, education, and skills.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Applications may be mailed or hand delivered to:
United States District and Bankruptcy Courts
Attn: Human Resources (2023-15)
333 Constitution Avenue, NW, Room 2712
Washington, DC 20001
Or via e-mail to:
...@dcd.uscourts.gov For questions, please contact the Human Resources Department at 202-###-####. For a full list of vacancies, please see our website:
Agency contact information Human Resources Phone 202-###-####
Email ...@dcd.uscourt.gov
Address US District and Bankruptcy Courts for DC
333 Constitution Avenue, NW, Room 2712
Washington, DC 20001
US
Next steps Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating "see resume" is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained.Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement.
Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request