Job Details
**Legal Support Specialist**
Los Angeles, CA Legal Legal Support Specialist needed ASAP for a large firm in Irvine, Ca!
Apply today for immediate consideraton
Position Summary:
The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).
Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.
Duties & Responsibilities:
* Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, or other practice specific documents
* Maintains closing books, distribution lists, and scheduling appointments
* Extensive meeting and travel arrangements
* Opening new client/matters with conflicts searches
* Maintaining client files (paper and electronic)
* Opening and distributing mail
* Time entry using a computer-based billing system
* Handling invoices and billing, correspondence, expense reimbursements
* Maintains email and calendar
* Heavy document production and word processing
* Manages document deliveries and tracks final executed documentation
* Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
* Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
* Attends team strategy meetings
* Understands firm available resources and leverage most effective resource for desired results
* Assists with overflow work and other special projects as assigned
Skills & Competencies:
* Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
* High attention to detail, outstanding organizational skills and the ability to manage time effectively
* Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
* Ability to collaborate well in a team
* Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
* Position also required the ability to work under pressure to meet strict deadlines.
Qualifications & Prior Experience:
* Bachelors Degree or equivalent experience is preferred
* The ideal candidate will possess a minimum of 4-7 years of experience, preferably in a large law firm setting.
* Commercial real estate or transactional experience required.
* Ability to work independently and within a team required.
* Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies