Job Details
Job Details
Level
Management
Job Location
NV - Las Vegas, NV
Position Type
Full Time
Education Level
High School
Travel Percentage
None
Job Shift
Day
Job Category
Management
Description
Summary Manages multi-family residential real estate properties for clients by performing the following duties personally or through subordinate supervisors.
Essential Duties and Responsibilities:
- Research, analyze and prepares market survey and property rental advertisement within community property area and city. Informs Regional Manager of rent specials by competitive communities, new construction or closing of businesses which could impact property rental performance.
- Ensure 2 units of each floor plan are market ready at all times based on availability. Remaining vacant units are to be "graded" based on a percentage within turning the unit. Grading shall be as follows; 1=Light turn (ready within 5 days); 2=Medium turn (ready within 10-15 days); 3= Heavy turn (15+ days before market ready). Maintain daily and provide upon request a detailed report with explanation for all issues encountered with a grade 2 or 3 grade unit.
- Shows or supervises leasing and renewal programs to maintain maximum occupancy. Discusses and negotiates rental terms of lease with prospective tenants.
- Follow Stout Management applicant qualifying criteria to review and approve lease rental agreement contracts for lessees and collects specified rents and other charges. Must obtain Regional Managers approval for applicants that do not meet the qualifying criteria.
- Responsible for collection of all rents by close of books, notification and collection of delinquencies, and process evictions timely as required. Obtains Regional Manager approval on all "Promise to Pay" notes after the 20th of each month.
- Prepares or directs preparation of reports on status of properties such as weekly occupancy rates, traffic rentals, dates of expiration of leases (renewals), property inspection, evictions weekly, reasons report, delinquents, and outreach marketing loss.
- Prepares and submit Daily Income Tracking Report to Regional Manager on the 10th, 15th, 20th and end of each month.
- Conduct regular outreach market visits and maintain records of different businesses visited.
- Responsible for tracking, maintaining and reconciling petty cash.
- Directs and manages services costs, upkeep and maintenance costs by using declining budget system and/or purchase order system.
- Arranges for maintenance, upkeep, or reconditioning of property as specified in management services or lessee's agreement.
- Ensure property inspections are performed daily including but not limited to; vacant units, buildings, outside lights in common areas are in working order.
- Purchases or directs purchase of supplies and equipment for use on properties.
- Personally conduct walk through of apartment inspections and turnaround, move-ins/move-outs and contracted work.
- Maintain necessary records of all financial transactions of the property, to include but not limited to:
- Issuing accurate Purchase Orders prior to work commencing or purchases
- Work within established budget. Notify Regional Manager of any possible variances prior to incurring the cost.
- Collect and maintain control of all Cash Receipts and reporting.
- Assure that bank deposits are made DAILY
- Assist Regional Manager in preparation of annual budgets.
- Attend all training and managers meetings whenever they are scheduled unless otherwise instructed by your Regional Manager.
- Employs, or contracts for services of, security, maintenance, and grounds keeping personnel and onsite management personnel if required.
- Purchase necessary supplies form Stout Management Company's authorized vendor list, making sure you stay within the properties established budget guidelines.
- Supervise outside contractors working on property.
- Ensure residents are provided with a clean, safe, well-maintained community by inspecting the property within the first hour of work daily.
- Respond to all resident calls in a courteous and timely manner. Maintain accurate conversation log and work order records.
- Maintain required office hours and proper resident notice for 24 hour emergency call service. Manager must be on call for any emergencies on a 24 hour basis.
- For property and/or resident accidents and emergency situations, assume leadership during emergency situations, and immediately contact your Regional Manager to prepare and complete Crime and Incident Reports. Never take matters into your own hands when faced with a dangerous situation. Call 911 for police, fire or medical emergencies.
- Evaluate all employee injuries. If life threatening or severe injury call 911.
- If the employee is able, assist them to complete the Notice of Injury (C-1) report and have employee sign. Provide employee with a drug test form and the closes medical facility address to seek medical attention. The employee should be escorted to the proper facility.
- Complete workman's compensation insurance forms (SIIS-C-3). Immediately contact HR to prepare and complete Employee Injury incident reports (C-1) and Employee. The manager must complete Employer's Report of Injury (C-3) immediately to be sent to the corporate office the same day of the accident
- Responsible for on-site employees including but not limited to:
- Reviewing applications/resumes, interviews; selection of candidate; receiving approval to hire from Regional Manager.
- Training
- Directing or delegating work tasks
- Supervision
- Counseling
- Annual evaluations
- Salary reviews
- Authorization and reporting of employee payroll timesheets
- Enforcing Stout employment practices and policies
- Terminations/Separation of staff.
- This job description in no way states or implies that these are the only duties to be performed by this employee. You will be requested to follow other instructions and be prepared to perform any other duties requested by your supervisor.
- Maintain strict confidentially of all Stout Management Company information and report any breach of integrity which occurs at your property, to your Regional Manager immediately.
- Must dress and act in a professional manner as required in Stout Management Company's dress code and Standard of Conduct.
- Prepares periodic inventory of building contents and property condition, and forwards listing to Regional Manager for review.
- Inspect aged and/or selected vacant apartments on a daily basis to monitor upkeep and make ready standards.
- Inspect property on a daily basis to ensure that all aspects of the property and curb appeal meet Stout Management Company standards. Make notes of areas where improvement is needed. Property improvements must be reviewed with Regional Manager so costs can be incorporated into the budget whenever possible; emergency repairs should be remedied immediately.
- Abide by all Stout Management Company policies and procedures and complete all required company forms.
- Keep current and adhere to all Federal, State, local laws including Fair Housing.
- Determine and facilitate work schedules for staff to ensure work is completed in a timely manner without incurring overtime. Coordinate and adjust work schedules for "flex hours" when employees are approaching overtime to adhere to payroll budgets. Seek Regional Manager's approval for all necessary overtime hours prior to incurring overtime at property.
Supervisory Responsibilities Manages one subordinate supervisor, who supervises one or more employees in the maintenance staff. Responsible for the overall direction, coordination, and evaluation of these units. Also directly supervises one or more non-supervisory office employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QualificationsQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills To perform this job successfully, an individual should have knowledge of Database software; OneSite; Yardi; Rentroll. Internet software and Microsoft: Word; Outlook; Excel and/or other word processing software.
Certificates, Licenses, Registrations Certified Apartment Manager (CAM) (optional)
Fair Housing Certification
A Valid, Unexpired Driver's License
Other Skills and Abilities Ability to speak fluent Spanish may be required
Other Qualifications Knowledge of Federal, State, and local resident and apartment laws. Must be able to travel 20% of time for meetings, HUB runs, banking, court house and other locations within the city.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to walk and talk or hear. The employee is frequently required to stand; sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The noise level in the work environment is usually moderate.
Stout Management is a drug free work place and equal opportunity employer.
Successful candidates must consent to a drug test and pass a background check upon accepting this position and prior to their start date. This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.