Job Details
**Receptionist / Concierge**
**Job Description**
**Description**
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a **Receptionist / Concierge** to join our team in our **Anchorage** office.
This role will be responsible for answering incoming calls, greeting clients, receiving deliveries, assisting visitors, and managing public spaces. The position will require strong communication with building management as necessary, and working with attorneys and staff on a variety of administrative matters and other assigned tasks.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
**On a typical day you will:**
* Answer and dispatch incoming calls for office
* Communicate via email with attorneys and staff to a variety of inquiries and requests for assistance
* Greet clients and notify attorneys and/or staff of their arrival
* Escort visitors to scheduled offices and conference rooms and ensure their needs are met
* Serve as concierge to visitors as appropriate
* Receive mail and hand delivered materials, scan and deliver to attorneys and staff
* Maintain internal calendar for multiple conference rooms and use discretion when booking and prioritizing or coordinating room changes
* Assist staff and attorneys with reserving conference/meeting rooms and visitor offices, and assure rooms are properly serviced
* Assist visitors with all reasonable needs they may have such as copying, faxing, scanning, transportation, reservations, etc.
* Maintain clean and organized appearance of the reception area, visitor offices, conference rooms and kitchens; ensure that they are always stocked and ready for use
* Assist Audio Visual team and Office Services Assistant in setting up and facilitating video conferencing and video depositions
* Key in attorney time daily, and work with assistants to proof and close
* Maintain petty cash
* Assist Office Administrator with event planning and office newsletters
* Process incoming checks and send them out via UPS
* Assist attorneys and secretaries with various projects as needed
* Enter invoices for the Anchorage office
* Create new hard copy files and request label creation as needed
* Maintain both electronic and hard copy official files
* Contact building management to attend to maintenance issues as required
**Join us if you have:**
* High school graduate or GED equivalent required, Associates degree or higher preferred
* Ability to communicate in a courteous, effective, and professional manner with clients, attorneys, staff, clients and other visitors
* Experience using a multi-line phone system preferred
* Prior administrative or reception experience in a professional office environment preferred
* High degree of attention to detail and accuracy in recording names, phone numbers and messages
* Excellent and accurate keyboarding skills
* Ability to remain calm under pressure and maintain professional composure
* Ability to work with minimum supervision, adapt quickly to change and effectively prioritize multiple tasks
* Client service mindset and willingness to take on increasing responsibilities
* Ability to work well in a team setting as well as independently
* Ability to maintain confidentiality
* Ability to sit at a workstation for lengthy periods of time with occasional breaks
* Ability to read and write English, demonstrated proofreading skills preferred
* Proficient in Microsoft Office programs
* Demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance
**Who We Are**
Davis Wright Tremaine LLP is an AmLaw 100 law firm with eight offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each clients and each lawyers work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
DWT offers competitive compensation in addition to ample benefits including but not limited to:
* Choice of health and vision insurance plans
* 2 paid volunteer days for qualifying community service work
* Dental plan
* Fertility and adoption benefit
* Paid sabbatical after 13 years of service
* Tuition reimbursement
* Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Diversity, equity, and inclusion (DEI) are part of the fabric of Davis Wright Tremaine-central to who we are and what we do. Our vision is to foster a culture where all talented individuals-including those from traditionally underrepresented populations-can have, and can see, a path to success. We are committed to fostering DEI because it makes our firm better, in every way. At DWT, every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employees sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please contact ...@dwt.com.
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**Application Instructions**
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
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**Posted**: 2/21/2022
**Job Reference #**: oTQDifwo