Job Details
Cozen O'Connor has an excellent opportunity for a dynamic full-time Legal Practice Assistant in the Washington, D.C. office. This position will work with our Government Relations Practice - Cozen O'Connor Public Strategies.
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Responsibilities:
Provide administrative support to team of government relations professionals and attorneys in a dynamic environment
Maintain calendars - scheduling appointments and conference calls with clients, public officials, and guests
Calendar and help coordinate details for group events, client visits, and meetings
Help maintain lobbying compliance documents, including assisting with periodic filings and reports
Prepare, proofread, and process all engagement letters and other correspondence; prepare new matter forms, and perform conflicts checks
Arrange travel and lodging to and from various locations
Monitor emails and respond promptly to those that can be addressed
Input time, including detailed lobbying records, into the InTapp system
Work with an assigned biller and review client bills
Maintain, input, and update all contacts
Track, compile, and organize expenses - submit expense reports, invoice requests, and reimbursements into Chrome River
Manage files and other administrative tasks
Qualifications:
Office/Clerical Administrative experience is required. A minimum of 5 years of experience as a legal or government relations assistant preferred
Must possess strong organizational and communications skills, both verbal and written
Must be detail orientated with ability to draft, proofread, and edit correspondence, documents, and e-mails with minimal supervision
Extensive experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
Ability to work well under pressure and strict deadlines
Strong interpersonal skills
Familiarity with DC and the federal government is a plus
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.