Job Details
Job Type
Full-time
Description
Summary & Objective
To provide administrative support to the Department doing clerical and computer related tasks. Duties and responsibilities are to be carried out in a manner consistent with the mission; values and operating principles of the Catholic Cemeteries of the Archdiocese of Miami, Inc.; willing to take initiative to assist others as a team player.
Essential Functions
- Responsible for file room maintenance.
- Responsible for sending welcome letter to new clients.
- Assists with rotating coverage of the reception area
- Assists in inputting and making copies of all burials and transfers in and out of the cemetery and emailing the schedule to cemetery and maintenance staff
- Responsible to maintain the Burial stats monthly which consists of:
- Verifying file that opening and closing are included and if less than $250.00
- Print copy of contract showing cost of opening and closing.
- Print copy of burial.
- Put information on spread sheet.
- At the end of month provide copies and report to ED and CM.
- Assist in maintaining the License and Invoice distribution list
- Voiding contracts/invoices in HMIS.
- Giving new Licenses/Invoices to counselors.
- Assist with entering burials into HMIS and making copies of all burials and transfer in and out of cemetery staff.
- Responsible for making AN folders in English and Spanish that are given to the receptionist and then given to the client family when they come in to finalize burial procedures.
- Assist in providing general information to sales force daily.
- Verify availability of inventory, reservations, SWAPS or temporary location
- Verify customer files.
- Provides information via email, text message and/or phone call.
- Must scan and upload in the HMIS module file when accessed.
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Other Duties - Provides orientation to new employees as needed.
- Maintain your required license, certifications and mandatory skill updates.
- Comply with all policies, local, state and federal laws and regulations.
- Perform other duties as assigned.
Supervisory Responsibility - May serve as an interim department leader depending on need
Physical Requirements - Must be able to lift and/or move up to 50 pounds and push/pull up to 250+ pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc.
Disclaimer The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
EEOC Statement CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Requirements
Knowledge & Experience Requirements - High School diploma or general education degree (GED)
- Must have knowledge of computer office software
- Must be able to read, write and understand the English language