Job Details
Job Description
This position is responsible for the timely, accurate and effective processing of the bi-weekly multi-state payroll , and for providing administrative support to the Compensation and Benefits team within the Human Resources Department. S/he is responsible for the preparation, documentation, distribution and review of payroll and the administration of the payroll system. Incumbent is responsible for maintaining confidential records, personnel files and automated records for employees, both active and terminated. Also maintains up-to-date knowledge of applicable regulatory requirements related to responsibilities. This position is the primary point of contact for payroll and time & attendance inquiries.
Experience with UKG Highly Preferred
PRINCIPAL ACCOUNTABILITIES AND FUNCTIONS:
- Downloads the I-9 from the onboarding system and completes the E-Verify process for new hires, in accordance with the Department of Homeland Security regulations.
- Processes new hires in UKG, validating data from onboarding and assigning annual and sick leave, email address, alternate job title, next review data, etc. Communicates new hire information to appropriate parties.
- Performs steps to lock pay period and export hours to core systems. Conducts bi-weekly and other routine audits of payroll/timekeeping records to ensure compliance with policies and internal controls. Maintains appropriate manager approval hierarchy for HRIS and time systems. Troubleshoots complex technology based operational problems, identifies solutions and consults with team for resolution as needed.
- Executes multiple steps in HRIS for system to create/calculate paychecks and resolves any system generated exceptions. Calculates retro pay, enters additional types of pay as needed based on documentation & authorization (i.e. incentive pay, annual leave payouts, Tower Awards, etc.) and records third party sick pay. Audits payroll reports for accuracy; initiates problem solving and reconciliation within assigned functions.
- Responsible for the timely inputting of cash award entries within the payroll system. Administers employee referral and sign-on bonus payments.
- Research tax requirements (i.e.: withholding, unemployment, disability, etc.) for new state and local tax account registrations, submit forms to agencies, and update existing HRIS Tax Table as needed. Update specific employee record(s) for new state and perform system testing to validate paycheck tax calculations.
- Daily administration of accepted payroll practices and procedures, including wage and hour laws, FLSA laws, etc. Processes all wage garnishments in accordance with applicable state and federal laws.
- Audits and reconciles the general ledger payroll file and posts to a network folder so Accounting can process.
- Participates in New Employee Orientation Program and presents new employees with payroll and timesheet recording procedures during the New Employee Orientation Program.
- Completes Verification of Employment and Unemployment inquiries on a timely basis.
- Responds to general questions (within field of knowledge) from staff regarding Tower's Human Resources' programs and procedures. If necessary, promptly refers inquiries to appropriate, knowledgeable HR representative; follows up to help ensure timely responses.
- Monitors and upholds the policies and procedures as outlined in Wage and Salary program.
- Generates documents within the Performance Management System and prepares and distributes salary notifications, and Tower Awards to management.
- Generates employee data files for uploading and interfacing with other HR related systems on a recurring basis.
- Functions as Subject Matter Expert for HRIS and payroll system functionality, policies and procedures.
- Prioritizes assignments based on stated and recurring deadlines; pro-actively seeks direction if needed from AVP or senior team member to resolve conflicts.
- Provides assistance for administering the Living Well, Living Wisely Wellness initiatives (communication, fielding questions, assisting with events). Assists at benefits related public events including open enrollment and branch visits.
- Serves as the administrator for the UKG UTM and payroll system which includes updating files, system changes, security role updates, adding/deleting users and training of staff. Performs system testing and validations for the HRIS and timekeeping system.
- Performs related duties as assigned.
Requirements AA degree plus 4 years of payroll processing experience OR combination of education and experience
CCP designation preferred
UKG EXPERIENCE HIGHLY PREFERRED