Job Details
The Administrative Assistant coordinates administrative and operational activities through coordination of the functions, activities and information necessary to ensure optimal operational efficiency and effectiveness of the area.
ESSENTIAL FUNCTIONS:
* Schedules and coordinates administrative support activities to facilitate and expedite the administrative priorities.
* Compiles and summarizes information required from files and/or documents in anticipation of department needs.
* Schedules, coordinates and arranges meetings, including reservations for meeting rooms, scheduling participants, and notifying staff; maintains meetings.
* Utilizes types of software (spreadsheets, graphics, etc.) to process and produce documents, which require formats in support of office functions.
* Organizes and maintains files, records, manuals, policies and procedures, and other documents.
* Makes travel arrangements for the director and staff.
* Delivers and distributes mail to appropriate staff, and/or to appropriate mail box/bin.
* Maintains records of postage costs for all outgoing mail. Coordinates postage machine postage renewal.
* Maintains inventory of supplies and equipment needed within the Mailroom.
* Assists the Director to meet objectives and obligations of the department necessary to maintain and improve the quality of service provided by SCAHC.
* Observe safety rules and ensures and maintains a safe and orderly environment.
* Performs additional tasks as assigned.
* One year of experience in a professional environment, required
* High School Diploma or GED equivalent, required
* Associates Degree in business, healthcare or related field, preferred
Indian Preference and Equal Employment Opportunity
SCAHC gives preference in hiring to San Carlos Apache Tribal members and other Native Americans in accordance with the San Carlos Apache Tribe's Tribal Preference Policy, as set forth in Section 402 of the Tribe's Human Resources Department Policies and Procedures Manual. Otherwise SCAHC does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect him/her because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, citizenship, veteran status, military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, SCAHC complies with all applicable federal, and Tribal laws governing nondiscrimination in employment.