Job Details
FURNITURE SPECIALIST
About Aleto
- Aleto is a startup company specializing in Federal property management.
- Aleto offers paid vacation, full medical and dental insurance, and a 401(K) plan.
- Aleto is an Equal Opportunity Employer
What we are looking for
Aleto Inc. is seeking to hire a Furniture Specialist to oversee interior projects with a dollar value ranging from $500k to $3M and be responsible for all aspects of each project, inclusive of planning, design, construction, furniture, moves, relocation and up to post-occupancy for one of its Government Clients in Washington DC.
The Furniture Specialist will manage the development and oversight of commercial construction interior (tenant improvement) projects that will contribute to the brand direction and workplace innovation of federal clients.
Selection Process
If you are selected for an interview, Aleto will contact you to arrange for a meeting via an online platform. After all candidates are interviewed, Aleto will notify you of your status.
Please include your cover letter and resume to apply.
Core Position Requirements
- Furniture Design, Selection, Acquisition and Decommissioning
- Move/Add/Changes MAC Management
- Decommissioning job sites and buildouts
- Facilities/Space Planning Customer Service Desk
- Ergonomic Programs
Other Furniture Specialist duties:
- Lead government agency furniture projects as small as 3,000 square feet or large headquarters projects, including but not limited to furniture design and specifications, RFP or sole source procurement packages, order entry, install management and close-out.
- Provide technical expert advice, guidance, and assistance to a variety of internal customers about employees' office relocations, furniture requirements, and assets documentation and disposal.
- Assist the client Program Manager with planning and performing day-by-day operational tasks to coordinate and integrate the planning, programming, scheduling, and management recommendations for resources needed to facilitate employee relocations, related furniture/equipment needs, and property decommissioning in a federal leased environment.
- Lead government agency furniture programs including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management.
- Manage furniture budget and schedule.
- Conduct manufacturer and vendor analysis to determine procurement strategy and showroom tours with clients.
- Conduct existing furniture inventory, or direct support team to conduct inventory, and provide analysis to client regarding new vs. reuse procurement.
- Conduct design meetings with clients to review furniture specifications, space plans, and finish selections.
- Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc.
- Conduct material/finish application QA/QC before RFP issuance.
- Develop and manage furniture procurements including specifications, master furniture schedules, room schedules, tagged plans, written RFP, bidder RFI process, bidder interviews/showroom tours, bid leveling, and final award.
- Negotiate with vendors on pricing where discrepancies or discounting structures appear wrong.
- Review dealer drawings and BOMs on behalf of the client.
- Route procurement paper to Finance and Management for approval, including vendor and client billing schedules and any required procurement authorization forms.
- Create, track, and issue POs on behalf of clients.
- Track orders.
- Manage dealer for delivery schedule and installation sequencing plan.
- Conduct pre-install walk-thru with the dealer and general contractor.
- Manage vendor and client invoicing.
- Track open items with dealers and the client.
- Facilitate and manage punch list and project close-out with dealer and client.
Capabilities/Software Knowledge
- Experience with ticketing software, especially ServiceNow; familiarity with any of the major CAFM/IWMS applications (Nuvolo, FM:Systems, ARCHIBUS, iOffice, etc.)
- Proficient with Windows, MS Word, MS Excel, MS PowerPoint, MS Visio, Outlook, MS Edge, Chrome, and Firefox
- Proficient with MS Project or similar project scheduling and management software is a strong plus.
Personal and Professional Qualifications
- U.S. Citizenship
- Clearance Level: Ability to receive a U.S. Federal Government Public Trust Clearance
- Bachelor's degree in a related field or equivalent hands-on experience
- Ability to work well under pressure, maintain composure during stressful situations, and exercise good judgment when faced with complex decisions.
- 5+ years of experience in government furniture and relocation services
- Budget/reporting and contract negotiation experience is a strong plus.
- Ability to handle shifting and multiple priorities and demonstrate effective time management and organizational skills.
- Ability to foster teamwork, working cooperatively and effectively with others to resolve problems.
- Ability to positively influence others to achieve results
- Resiliently positive and energetic.
Aleto's Values
- Accountability: We are accountable to our clients, our team, and ourselves
- Ingenuity: We embrace challenges as opportunities to employ our skills, talents, and relentless creativity to deliver solutions
- Reliability: We deliver services consistently and dependably
- Service: We contribute to our client's success through thoughtful project execution and acting on feedback
- Stewardship: We are grateful for the trust our clients put in us to help achieve their goals. We take our responsibility for our client's interests and our employees' well-being seriously.
What We Offer
Aleto is working for you.
Our company offers comprehensive benefits to full-time employees. A summary of benefits:
- Medical, Dental, and Vision Insurance:
Aleto employees are offered single, single-plus-dependent, or a family medical, dental, and vision insurance plan.
Aleto offers short-term and long-term disability insurance.
Aleto offers life insurance coverage.
All insurance policies commence on the first day of the month following your employment. Both disability and life insurance are paid by Aleto.
Aleto's paid time off includes ten federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period (120 hours per year).
Aleto offers full-time employees a 401(k) qualified retirement plan. Employees who have worked for at least three months will be eligible to enroll in the plan on the 15th day of the month of the quarter following their hire anniversary date. The company will match 100% of the first 3% of your employee contribution, then match 50% of the next two-percent match of your contribution to the plan for a total of a four-percent employer contribution.
Furniture Specialist Environment and Physical Conditions
While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of up to 50 pounds. Requires arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with other workers, vendors, and clients. Might be in situations that require conflict resolution. The position works in an office environment with artificial light and air.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Salary: $90,000 - $105,000