Job Details
Administrative Assistant supporting the Giving and Fundraising Team for a Major Non-Profit.
Principal Duties and Responsibilities
* Provide general administrative support to executives.
* Serve as primary point-of-contact for assigned individual or department.
* Answer and screen incoming telephone calls.
* Review and respond to email, resolve routine questions and problems, greet visitors.
* Schedule and arrange staff participation in meetings, conference calls, local and international events and other activities. Prepare and process travel arrangements.
* Maintain and organize contact lists, records and reports.
* Draft and prepare correspondence. Coordinate and prepare materials for meetings and events. Attend meetings as needed.
* Complete financial transactions as directed. Monitor budgeted and non-budgeted revenue and/or expenses.
Job Specifications
* High School Diploma or equivalent. Bachelor's Degree and/or IAAP certification preferred.
* 2+ years work experience in an administrative support/clerical role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
* Ability to manage a high volume of assignments with varying complexity and competing priorities in a fast paced environment with integrity and professionalism.
* Strong interpersonal and customer service skills.
* Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office 365.
* Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs.
* Ability to achieve desired results while working collaboratively in a team environment. Ability and willingness to work overtime as needed.
* Ability to perform basic math and follow proper cash/donation handling and reporting procedures.
* Ability to obtain and maintain proper credentials necessary to access client's locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver's license.
* Physical requirements involved using hands/fingers to feel, climb ladders, kneel/crouch/crawl, repetitive motion, lift/carry up to 10lbs, talk/hear.