Job Details
Executive Assistant (Aide)
Department: HireMilitary Jobs
Employment Type: Permanent
Location: VA - Arlington
Compensation: $120,000 - $150,000 / year
Description
HireMilitary is recruiting is seeking a self-motivated, organized, detail-oriented Executive Assistant to provide high-level administrative support to the President and CEO.
This role is required to greet and welcome guests, ensure that the office is operating smoothly, manage complicated scheduling and meeting logistics for the President and CEO, and assist in event planning. To be successful, the candidate should possess strong time management and organizational skills and provide exceptional customer service.
This position will report to the President and CEO and will be a very trusted assistant who will proactively support tasks and duties.
**Note from HireMilitary **Before submitting your resume, ensure you have aligned your resume with the job description to identify you as a competitive candidate for the role. Use our Quick Start Guide to Writing a Targeted Resume to assist.
Responsibilities
- Represent the company and the President and CEO with excellent follow-through skills and sound judgment
- Greet visitors, answering incoming calls, and booking space for visitors
- Schedule appointments and manage the complex calendars of the President and CEO
- Arrange travel and accommodation plans for the President and CEO
- Optimize the President and CEO's time by conducting proactive reading, research, and analysis as required
- Assist with ARC event planning and meeting logistics
- Receive, sort, and manage incoming mail and deliveries, as well as handle outgoing mail
- Order office and kitchen supplies
- Provide administrative support for the team as needed
- Manage office subscriptions and online resources
- Ensure certain office policies and procedures are implemented appropriately
- Perform other duties as assigned
Qualifications- Excellent organizational and computer literacy skills
- Professional appearance
- Ability to build and maintain trusted relationships at all levels of the organization
- Excellent written and verbal communication skills and attention to detail
- Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Required Qualifications- Bachelor's degree, or equivalent work experience in related fields.
- 3+ years of administrative support or executive assistance in a professional office environment / senior military environment
- Senior Military Officer executive assistance experience preferred
- Must be proficient with Microsoft Office products
- U.S. Citizenship and a Background Check is required for this position
Benefits & CompensationAnnual salary starts at $130,000
EEO is the Law. Applicants can learn more about Tenova LLC/HireMilitary's status as an equal opportunity employer by viewing the federal EEO is the Law poster.