Job Details
Latin American Montessori Bilingual Public Charter School
www.lambpcs.org
Registrar
Job Description
LAMBs Mission: Creating a self-directed learning environment in which children build a foundation of knowledge essential for a lifetime of learning while developing bi-literacy in English and Spanish.
Under the direction of the Director of Family Engagement, the registrar works to maintain up-to-date
student records, process enrollment and withdrawals, and implement LAMBs attendance processes, among others. In addition, as part of the Family Services team, the Registrar works to build a bridge between LAMB and families to help all our students succeed.
Basic Qualifications
- BA preferred
- Excellent written and oral communication skills in English and Spanish
Desired Characteristics
- Able to work in a bicultural, bilingual environment
- Strong organizational, problem-solving, and computer skills (Microsoft Office, G Suite)
- Able to multitask, prioritize, and work flexibly and collaboratively
- Able to maintain confidentiality and sensitivity to parent, staff, and student needs and information
- Experience working in a school or community service/outreach setting
Key Responsibilities
- Provide excellent customer service and field inquiries in English and Spanish via in-person contact, telephone, and email regarding admissions, re-enrollment, attendance, student data, and school information in general.
- Coordinate student enrollment and re-enrollment process, including distribution and collection of required documents, verification of eligibility, FARM status, health records, etc., and entering enrollment data into appropriate databases.
- In partnership with the Academic Team, create class lists for all levels.
- Maintaining up-to-date student data and the master list, including enrollments, withdrawals, student/teacher/room, immunizations, demographics, etc.
- Manage the admissions email for inquiries from current and prospective parents.
- Manage the PowerSchool enrollment data system.
- Act as point of contact for enrollment audit, attendance, and school/LEA enrollment audit for OSSE.
- Manage and process all transcript requests from parents and schools.
- Conduct the annual enrollment audit and ensure compliance with data submissions and data validation with OSSE and PCSB.
- In partnership with the Director of Family Engagement, manage the lottery process (parent inquiries, new parent notifications of acceptance, etc.).
- Assist families with understanding and completing the enrollment process.
- Participate in student recruitment and retention efforts, including but not limited to marketing, and community outreach.
- Attend OSSE training to ensure compliance with data reporting requirements and best practices.
- Track daily attendance submission, follow up where/when needed, and maintain files and data related to student attendance.
- Coordinate LAMBs Attendance Committee meetings and follow-up work, including creating and distributing meeting agendas and attendance reports, scheduling calls with families, and coordinating the implementation of attendance plans.
- Monitor attendance data and inform key staff of student attendance concerns.
- Complete and submit all OSSE-required reports.
- Participate in activities shared among administrative staff, including arrival and dismissal duty, evacuation/fire drills, etc as needed.
- Other duties as assigned.
CompensationSalary is commensurate with experience. Generous benefits package includes medical insurance (health, dental, & vision), retirement plan, life insurance, short-term and long-term disability, flexible spending account (medical, dependent care, and transit), and vacation/sick leave.
Only applicants meeting minimum qualifications for the position will be considered. Successful completion of a background investigation is required for employment in this position. LAMB welcomes resumes from all qualified applicants. Salary is commensurate with experience. No phone calls and no employment agencies, please.
The Latin American Montessori Bilingual Public Charter School does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, or treatment or employment in, its programs and activities.
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