Job Details
To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.
QUALIFICATIONS:
A. EDUCATION AND EXPERIENCE
* High School diploma or equivalent.
* Previous office experience preferred.
* Strong organizational and customer service skills.
* Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.
* Strong verbal and written communication skills.
* Word processing and typing and filing skills.
* Computer experience preferred
* Bookkeeping and mathematical aptitude preferred.
* Ability to work as a team while focusing on details.
* Ability to maintain the highly confidential nature of HR work.
* Good working knowledge of Microsoft word, excel, outlook preferred.
* Must be 18 years of age or older.
* Must have a home telephone.
* Must have reliable transportation.
PERSONAL AND PHYSICAL REQUIREMENTS
* Treat all information as confidential.
* Possess the tact to deal with all levels of employees and client representatives.
* Must be able to sit, stand, lift, and/or bend throughout shift.
* Must be able to lift, carry, and/or hold up to 10 lbs.
* Must pass drug test.
* Must meet necessary requirements to obtain a security sensitive identification badge.
* Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).
PERFORMANCE RESPONSIBILITIES:
* Perform clerical duties as directed.
* Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.
* Answer routine inquiries and draft correspondence.
* Complete and maintain personnel files, where applicable. Assist in setting up office system.
* Order office supplies. Assist in care and maintenance of department equipment.
* Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)
* Maintain and follow up on applicant flow log and monthly licensing log.
* Monitor drug program (where applicable.)
* Handle disbursement of random drug testing (where applicable.)
* Process and monitor personnel applications (where applicable.)
* Process and monitor all new hires and terminations.
* Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.
* Sort and distribute all corporate data information. Order/distribute supplies.
* Input payroll (where applicable.)
* Responsible for criminal background checks. Process new hire personnel.
* Reviews files for compliance, and notifies Manager of compliance deficiencies.
* Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.
* Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.
* Attend meetings and in-services as required identification badges must always be visible.
* Adhere to company policies and procedures and participate in achievement of company objectives.
* Perform other duties as requested.