Job Details
Nakupuna Companies is looking for a Payroll Specialist to support the Payroll Manager and Payroll team to maintain and manage payroll information and processing. The ideal candidate will have experience working with ADP Workforce Now, Deltek Costpoint, and Deltek Time & Expense. All tasks require a high level of attention to detail, accuracy, and follow-through to ensure all data for accuracy and approvals before making appropriate adjustments to resolve any discrepancies. This position is a part of the Human Capital team, reporting directly to the Payroll Manager and working out of our Arlington, Virginia office.
The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.
- Process and administer accurate and timely payroll for a multi-entity government contracting organization across multiple states, ensuring compliance with federal, state, and local regulations
- Upload labor data to ADP and manual entry of any adjustments or manual checks
- Review and reconcile payroll files, ensuring accuracy and resolving any discrepancies
- Collaborate with HR and department managers to ensure accurate and up-to-date employee information, including new hires, terminations, salary changes, and other payroll-related adjustments
- Assist with all payroll transactions including salaries, benefits, garnishments, liens, taxes (federal, state and local), bonuses, net to gross pay, direct deposits, paper/live check & ACH calculations, bonus and PTO repayments, SCA H&W, payroll compliance for terminations, imputed income, PTO payouts, separation agreements, changes in pay rates, and other deductions/allowances
- Assist with 401k contribution submittals for each company; processed separately for every pay period
- Process year-end payroll, including W-2 preparation and reporting
- Support Payroll Manager in communication with employees on payroll-related matters
- Support payroll team in processing leave accruals, adjustments, and payouts during year-end payroll processing
- Must be able to work some late nights, weekends, and holidays as needed to complete payroll by required deadlines
- All other payroll related duties as assigned by Payroll Manager or Nakupuna leadership
Excellent communication, organizational, and problem-solving skills, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative and is adaptable. Must be a U.S. citizen.
Education and Experience:
- Bachelors degree from an accredited institution is preferred.
- At least 5 years of payroll experience for 1000+ employees, ideally for a multi-entity, multi-state organization
- Proficiency in using ADP Workforce Now
- Exposure to Deltek Costpoint and Deltek Time & Expense
- Proficient in Microsoft Office suite, particularly Excel, for data analysis and reporting.
- Must have knowledge with HR and Benefits and how they affect payroll
- Must be able to work in a fast paced, deadline-driven work environment as our team handles complex payroll processes and multiple pay cycles.
- Strong understanding of payroll principles, tax regulations, and wage and hour laws.
- Excellent attention to detail and accuracy.
- Knowledge of general accounting principles and experience reconciling payroll-related accounts.
- Strong problem-solving skills and the ability to analyze complex payroll issues.
- Exceptional organizational and time management abilities, with the capacity to prioritize and multitask effectively.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with employees at all levels.
- High level of integrity and a commitment to maintaining confidentiality of sensitive payroll information.
Desires: Experience in government contracting payroll and/or experience with a multi-entity organization.
Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.
- Ability to lift up to 25 pounds
- Ability to use stairs without assistance
- Ability to perform repetitive motions with the hands, wrists, and fingers
- Ability to engage in and follow audible communications in emergency situations
- Ability to sit for prolonged periods at a desk and working on a computer