Job Details
By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?
**** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment ****
Join us-Where your Career is a Force for Good!
Job Description:
WHY CHOOSE US?
As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good.
We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference.
The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.
At the American Red Cross, your uniqueness can shine!
What you need to know about the job:
The Executive Office Assistant is a part of a team that works in concert to support the day to day operations and work projects of the President & CEO of the American Red Cross The Executive Office Assistant reports to the Deputy Chief of Staff. The position is based out of Red Cross headquarters in Washington, DC; however, the office currently operates in a hybrid work model. Operational flexibility is needed to meet urgent needs, especially during large disasters or as needed. May represent the President's Office on administrative matters.
Core responsibilities include:
Managing the President & CEO's calendar in the context of her strategic priorities.
Helping to execute meeting and activities in support of the President & CEO's priorities.
Liaising with Red Cross internal staff and external partners/constituents on scheduling and administrative issues.
Providing office management support for the Office of the President and working on special initiatives.
Acting at all times in a manner that reflects the humanitarian values of the Red Cross and the Office of the President.
Where your career is a force for good (Key Responsibilities):
Work collaboratively with the President & CEO and the President's Office staff to build the President's calendar and successfully execute meetings and activities.
Serve as the primary point person for all requests for the President & CEO's time and work with the Chief of Staff and Deputy Chief of Staff to prioritize, schedule and implement requests.
Manage the President & CEO's calendar for meetings, appointments, travel, and visits to field or operating units.
Use appropriate professional judgment to keep President & CEO abreast of any changes, issues, or concerns that may impact daily activities and/or schedules.
Make door-to-door travel arrangements for all meetings outside of the office and domestic or international travel, including visas when necessary, and prepare complex travel itineraries.
Coordinate relevant logistics for all meetings attended by the President & CEO including room arrangements, refreshments, and event planning. May attend pertinent meetings with the President & CEO to preform administrative support functions as needed.
Provide administrative support for the Office of the President including processing the President & CEO's expense reports and other invoices for review and payment and making purchases for the office-including supplies and meals as necessary.
Accept and screen calls for the President and CEO and ensure the appropriate follow-up occurs either within the President's Office, or by another business unit or executive.
Assist the Senior Communications Officer in the President's Office with incoming and outgoing correspondence.
Prepare for and escort visitors as needed and promote a welcoming and productive working environment for all internal and external constituents.
Maintain an updated and appropriate contacts database for the President & CEO.
Coordinate conference calls and web meetings with internal and external groups, including organizing the dial-in and login information. Help plan and set up President & CEO's meetings, events, and webinars. Ensure proper room layout, coordinate IT needs, and provide day-of support.
Coordinate and maintain the continuity of operations plans for the office.
Provide other administrative support as needed.
Scope: Individual contributor that works under limited supervision. Apply subject matter knowledge. Capacity to understand specific needs or requirements to apply skills/knowledge.
Qualified candidates must be authorized to work in the United States. The American Red Cross does not sponsor employment visas.
What you need to succeed:
Five years of successful administrative experience.
Must be able to prioritize and handle multiple assignments while adapting to changing deadlines and priorities with success and accuracy.
Excellent written and oral communication skills and a willingness to work outside standard established business hours are necessary
Excellent calendar management skills including the coordination of executive meetings in multiple time zones.
Ability to work effectively with all levels of staff including internal and external stakeholders.
Demonstrated excellent customer service mentality and must display tact and diplomacy in difficult or sensitive situations.
Must be able to work in a discreet manner while maintaining confidentiality.
Proficient knowledge and use of Microsoft Office applications (including Word, Excel and PowerPoint). May be asked to travel on occasion.
Education:
Bachelor's degree*
* Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined.
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BENEFITS FOR YOU :
We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work, retirement, getting healthy and more. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn.
Medical, Dental, & Vision Plans
Health Spending Accounts & Flexible Spending Accounts
PTO + Holidays
401K with up to 4% Match
Paid Family Leave
Employee Assistance Programs
Disability and Insurance: Short + Long Term
Service Awards and Recognition
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Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Interested in Volunteering?
Life's emergencies don't stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.
Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.
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