Job Details
We are looking for an experienced Legal Administrative Assistant to join our growing team at BW Energy to undertake a variety of legal and administrative tasks. You will provide support services to attorneys and paralegals on a variety of tasks and use your expertise on iManage to maximize value and facilitate usage by the rest of the legal team of the document management system. If you are self-driven and enjoy new and exciting challenges in a fast-paced environment with a fun and energetic team, then BW Energy may be a great fit for you! This position is located in Houston, Texas.
Responsibilities
The successful applicant will:
- Have experience as a "power user" of iManage and SharePoint to provide information-management support and guidance to the legal team
- Produce information and documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics
- Read, research, review, verify correspondence, reports and legal documents
- Prepare quarterly reports based on information provided by outside counsel regarding paid and unpaid invoices and tracking of budget and accounts
- Prepare expense reports, arrange travel, monitor travel and handle other administrative needs.
- Develop and maintain filing and retrieval systems, as well as digital archive systems
- Recommend software, systems or processes that may benefit the legal team and assist with design and implementation
- Assist with special projects
RequirementsEducation / Qualifications Associate Degree or equivalent and 5+ years of legal experience; or
High school diploma and 15+ years of legal experience
Country Requirements / Language Eligible to work in the United States
Fluent business and legal English (oral and written)
Portuguese, Spanish, or French a plus
Experience / Work Skills Strong iManage and SharePoint expertise and previous experience as a "power user" or iManage
Ability to create and modify documents in Microsoft 365 suite of programs and Kofax/Adobe
Quick typing skills
Familiarity with oil and gas industry not required but is a plus
Excellent time management and organizational skills
Strong verbal and written communication skills
Ability to work with minimal supervision and to act with integrity and discretion
Personal skills Ability to manage multiple competing priorities in a fast-paced environment with a "roll up your sleeves" attitude
Team-oriented mentality, and a good sense of humor
Excellent interpersonal and communication skills and ability to suggest practical advice/creative solutions in collaboration with other staffers, lawyers and members of other business lines
Must deliver high quality work on tight deadlines
Ability to work independently, to take initiative and to be a proactive problem-solver
Benefits - Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Hybrid Work Schedule