Job Details
Posting Detail InformationWorking TitleCounseling Services Training Program CoordinatorPosition LocationFort Collins, COWork LocationPosition qualifies for hybrid/in-office workResearch Professional PositionNoPosting Number202400644APPosition TypeAdmin Professional/ Research ProfessionalClassification TitleTechnical/Support IINumber of Vacancies1Work Hours/Week40Proposed Annual Salary Range$50,000 - $55,000; Salary is commensurate with experience and qualifications.Employee BenefitsColorado State University is not just a workplace; it s a thriving community that s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (olostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.+ Review our detailed benefits information here.+ Explore the additional perks of working at CSU here (olostate.edu/prospective-employees/our-perks/) .+ For the total value of CSU benefits in addition to wages, use our compensation calculator (olostate.edu/total-compensation-calculator/) .+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (olostate.edu/prospective-employees/our-community/) !Desired Start DatePosition End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on05/05/2024Description of Work UnitCounseling ServicesCounseling Services at the CSU Health Network provides clinical services, outreach and consultation and training services. Our professional staff includes licensed psychologists, licensed clinical social workers, and licensed professional counselors, as well as graduate student staff from each of these disciplines. Our staff provides high quality mental health and substance use services that are easily accessible and support student success. We are dedicated to affirming respect, compassion, and acceptance for all, and we celebrate diversity with regard to all backgrounds and identities. Counseling Services supports the education and prevention mission of the CSU Health Network through presentations and training on mental health topics. Through outreach and consultation, we create collaborative relationships with offices serving students typically underrepresented in higher education and mental health services. Our training program provides post degree fellowship, internship, and practicum training to graduate students in psychology, social work, counseling, and student affairs. We recognize the importance of quality supervision and training in the education of future mental health professionals. For more information about CSU Health Network and Counseling Services, go to:olostate.edu/services/counseling-services/.CSU Health NetworkThe CSU Health Network ( CSUHN ) at Colorado State University provides a full range of cost-effective mental health and primary care medical services on campus, referral for community specialty care, and comprehensive health education and prevention services programming. Services such as physical therapy, dentistry, and optometry are available. The CSU Health Network is active in creating a healthy campus environment to support learning and success. For more information about the CSU Health Network at Colorado State University, seeolostate.edu/Why work at Colorado State University?CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine s America s Best Employers by State!We are looking to add individuals to our team who have the following characteristics:+ Confidence they expect success in what they do+ Compassion they have genuine care and concern for others+ Commitment to Inclusive Excellence they engage principles of diversity, equity, inclusion, and justice in all they do, valuing a supportive community where everyone s contributions are valued, and all voices are heard+ Empowerment they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others+ Integrity they are honest, and others trust them+ Responsibility they take ownership of decisions and actionsOur Investment in YouColorado State University ( CSU ) is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family.These CSU resources help with many aspects of your life financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you.Employees are benefits eligible when working a minimum of 20 hours per week; benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.+ Attractive Monday-Friday work schedule+ Inclusive leave programs and benefit options including:+ Paid time off to include 24 vacation days, 15 sick days, 11 paid holidays, annually+ Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more+ Robust Employee Assistance Program ( EAP ) for your overall well-being+ Discounted staff memberships in campus recreation center+ Employee Study Privilege (prepaid courses up to 9-semester credits per year)+ Tuition Scholarships (up to 50% for eligible family members)+ No cost employee growth opportunity through CSU Talent development+ After-school programs and summer camps for kids+ Community Discounts+ No cost MAX transit use with CSU identificationFor more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub atolostate.edu/well-being-hub/and our Benefits programs for Administrative Professional employees:olostate.edu/current-employees/benefits/afap/.Retirement ProgramsWhile employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University s Defined Contribution Plan ( DCP ) or the Public Employee s Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match between 10% 21%. For more information, visit:olostate.edu/current-employees/benefits/afap/retirement/.Top Public Research UniversityColorado State University is one of the nation s top public research universities and an institution on the rise. In the last decade, CSU has:+ Produced record enrollment+ Built on all-time highs in student diversity and student success+ Delivered groundbreaking research driven by a highly productive faculty+ Revitalized campus through a transformational building campaign+ Shaped an unrivaled learning environment where nine of 10 recent graduates say they would choose CSU again and rate their education as excellentCampus Culture and Principles of CommunityColorado State University has a campus culture that is driven by a desire always to do better and a vision to be the best place to learn, work, and discover. Our Principles of Community Inclusion, Integrity, Respect, Service, and Social Justice reflect our core values and support CSU s mission and vision of access, research, teaching, service, and engagement. Each member of our community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. For more information visit:olostate.edu/prospective-employees/our-people/.Tobacco and Smoke-FreeColorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings.Live in Fort CollinsFort Collins has been home to CSU since the University s inception in 1870. It is a vibrant, friendly city of 161,000 tucked against the foothills of the Rocky Mountains in Northern Colorado, 60 miles from Denver. The strong local economy is noted particularly for a broad range of outdoor activities and a thriving arts and entertainment industry.Position SummaryThe Counseling Services Training Program Coordinator provides administrative support for the Counseling Services Training Program at the CSU Health Network.The Counseling Services Training Program Coordinator provides support to current clinicians in training as they navigate a 1-2 year clinical training experience. This includes assisting with all aspects of selection, onboarding, orientation, and evaluation for a new group of approximately 20-25 training clinicians annually.The Counseling Services Training Program Coordinator plays a lead role in ensuring that records are maintained in compliance with accreditation requirements, including gathering data on current program and training clinician performance.This position reports directly to the Associate Director of the Counseling Services Training Program.Required Job QualificationsEducation+ High School Diploma (or GED )Experience+ Two years of administrative experience providing program supportPreferred Job QualificationsExperience+ Administrative experience in an educational setting providing student support+ Commitment to and experience working effectively with historically marginalized populations, cultures, and diverse communities+ Experience with and efficient use of with Microsoft Office suite, including Excel for database management+ Knowledge and experience using electronic health record systems (e.g. PyraMED)Knowledge, Skills, Abilities and Other Characteristics+ Strong active listening, verbal and written communication skills+ Strong interpersonal and customer service skills+ Ability to quickly learn new technological systems and utilize these for communication and records management (e.g., PowerDMS, Intranet, TMS )+ Ability to collaborate with providers and administrative staff+ Ability to take initiative and work independently+ Ability to be flexible and adapt to an ever changing environment+ Ability to work under pressure and with time constraints+ Ability to maintain complete and accurate records+ Ability to accurately complete work requiring strong attention to details+ Ability to manage and coordinate clinician schedules+ Ability to use judgment to prioritize workload+ Ability to analyze policies, programs, and initiatives to make recommendations for quality improvement+ A personal or professional commitment to diversity, equity, and inclusion through active planning and purposeful effortDiversity StatementReflecting departmental and institutional values, candidates are expected to have the ability to advance the Department s commitment to diversity and inclusion.Essential DutiesJob Duty CategorySearch SupportDuty/ResponsibilityThis position provides administrative support to the Counseling Services Training Director and is a key point of contact for graduate-level training clinicians providing clinical services at the agency. Specifically, this position will serve as administrative support for multiple searches annually.Psychology Intern SearchThis search is under the oversight of the Association of Psychology and Postdoctoral and Internship Center ( APPIC ) and is a national Match process.+ Answer applicant questions related to the application process+ Schedule all meetings related to the search, coordinating schedules of multiple staff members and assisting in rearranging schedules as needed+ Schedule approximately 40 candidate interviews for two interviews (one with committee members and one with the Training Director)+ Once scheduled, if a conflict arises with the interview times, devise an alternate time based on limited availability and short turn-around time+ Attend all selection meetings and keep notes during meetings+ Assist with all aspects of planning two remote open houses for candidates (setting open house schedule, communicating with candidates and staff about scheduling using Zoom or Teams technology to set up meetings)+ Provide any other administrative support needed by the Training Director throughout the search process+ Write first draft of offer letter to interns who match to our site+ Communicate with HR to facilitate hire processAdvanced Practicum Searches (including GSA , External Advanced Practicum, CSU Advanced Practicum)+ Assemble and file all applications+ Contact applicants about incomplete files+ Contact applicants to schedule interviews and set up Zoom interview appointments+ Send regrets letters to applicants who are not selectedPost-Doctoral Fellow SearchThis search takes place in the CSU Talent Management System ( TMS ).+ Answer applicant questions related to the application process+ Schedule all meetings related to the search, coordinating schedules of multiple staff members and assisting in rearranging schedules as needed+ Attend all selection meetings, guide committee members through the selection process, and take notes during the meetings+ Update the position description in the TMS and on the website and initiate advertising for the position+ Follow the set protocol for search support staffPost-Masters Fellow SearchThis search takes place in the CSU Talent Management System ( TMS ).+ Answer applicant questions related to the application process+ Schedule all meetings related to the search, coordinating schedules of multiple staff members and assisting in rearranging schedules as needed+ Attend all selection meetings, guide committee members through the selection process, and take notes during the meetings+ Update the position description in the TMS and on the website and initiate advertising for the position+ Follow the set protocol for search support staffAdditional Search Support for Counseling Services+ This position will provide support for any Counseling Services searches, including searches unrelated to the training program, as needed.Percentage Of Time25%Job Duty CategoryTrainee Orientation and Onboarding / Offboarding Exit ProceduresDuty/ResponsibilityOrientation and OnboardingThis position assists with coordinating a three-week intensive training and introduction period in August for approximately 25 new staff.+ Gather and assemble welcome packet information about the city and the campus for new staff+ Assign, transfer, and, where necessary, order keys; ensure that all new training clinicians have phone access; order business cards; ensure name tags and door signs have been ordered and/or in place; and assign mailboxes for new trainees+ Work with HR to ensure that all required paperwork is completed+ Work with IT to request all computer privileges+ Work with Immunizations to ensure that TB tests are completed and all immunization records are obtained+ Create numerous lists such as phone numbers/addresses, credentials, therapist interest, emergency contact list and new staff information+ Create a yearbook of trainees and staff to assist in introducing new staff to the agency+ Work with the Training Director to shop for and set up welcome activities (e.g., welcome breakfasts or lunch, food for final team building exercise)+ Create a preliminary orientation schedule, by assigning times for all trainings over a 3-week period, and then collaborating with the Training Director and staff facilitators to make all necessary modifications to this schedule+ Correspond with trainees about training schedules and orientation planning (e.g., parking, special needs)+ Reserve rooms for all training events throughout the three-week orientation period (or create Zoom links if trainings are being held remotely)+ Clean, inventory, and restock supplies for new staff offices+ Send out training documents to all incoming training clinicians, after ensuring that all of these documents have been updated for the current training year (e.g., Training Manual, Policies and Procedures Manual, Yearbook, P5 Manual)+ Update training listservs+ Draft update of orientation questionnaire and send to Training Director for review; submit updated questionnaire to Campus LabsTrainee Offboarding Exit Procedures+ Provide all training clinicians with exit checklists at the end of their time here and ensure that they have completed all required tasks with signatures (e.g., keys returned, office emptied, forwarding address information provided)+ Play a major role in trainee recognition; schedule events, make venue reservations, attain/create menus, place orders for food and gifts, help with setup and clean up for these events, and, as needed, obtain other supplies+ Obtain senior staff signatures on certificates of internship completion every yearPercentage Of Time25%Job Duty CategoryGeneral Administrative SupportDuty/Responsibility+ Take and distribute minutes for training team meetings.+ Assist in updating the Training Manual (e.g., reviewing the manual after updates have been created by the Training Director, update formatting as needed)+ Compile seminar feedback at the end of each semester and give to Training Director, for review in Training Team retreat or individually with seminar leaders+ Schedule work plan meetings in August and at the end of fall and spring semesters+ Reserve conference rooms for all seminar meeting times and create an updated seminar schedule+ Gather feedback forms for trainee initial consult or therapy observations; track forms to ensure that each trainee has been observed a sufficient number of times and that forms documenting these observations are included in each trainee s file+ Track remote work approval forms for training clinicians+ Paint schedules for training clinicians on PyraMED (P5) at the beginning of each semester+ Track leave requests and approvals by training clinicians+ Write first drafts of mid-year and end-of-year letters to external training directors and other training-related communication+ Assist with administrative tasks needed for new Counselor in Residence Program+ Provide support to the Training Director or Assistant Director for Training and Groups on additional projects on an as needed basisPercentage Of Time25%Job Duty CategoryEvaluation CoordinationDuty/ResponsibilityResponsible for mid- and/or end-of-semester evaluation coordination for all groups of training clinicians:+ Schedule evaluations autonomously, coordinating multiple staff and trainee schedules and corresponding with individuals as needed to make the changes to schedules necessary to allow all participants to attend these meetings. Reserve rooms for these meetings+ Email training clinicians and supervisors all forms that they are required to complete as well as information on evaluation times and Zoom links for staff who need to attend remotely.+ Track, collect, and file all evaluation forms for each evaluation period. Ensure that all forms are complete and include the required signaturesPercentage Of Time15%Job Duty CategoryTraining Program ReaccreditationDuty/ResponsibilityThis position provides critical on-going support for reaccreditation with the American Psychological Association Accreditation ( APA ) and an important role in preparing for our self-study.+ Assist Training Director in remaining up-to-date about current APA accreditation requirements by reviewing Standards of Accreditation and Implementing Regulations (or comparable documents if these change) on an annual basis+ Assist in collecting and organizing all data required for re-accreditation and completing the documentation involved in the reaccreditation process (e.g., writing the self-study). This will involve collecting and organizing data on the past ten years of trainees, and creating graphs and tables to present this data+ Work to ensure that we have copies of all the necessary evaluations+ File/request copies of internship completion certificates+ Gather copies of syllabi for all training seminars+ Update spreadsheet used to enter and track APA required data in accordance with changing APA requirements+ Gather and enter data annually from current trainees, recent graduates, and senior staff for the APA annual report+ Maintain spreadsheet of APA required proximal data (evaluation scores) for doctoral psychology interns+ Ensure that post-internship data is collected for former psychology interns and entered into spreadsheets to ensure compliance with APA requirements for distal data+ Assist in collection and preparation of data for the APA Interim Report+ Create file folders for all trainees annually and ensure that the appropriate records are collected and filed there including application materials, offer letters, mid-year and end of year letter to Training Director, work plans, all evaluation forms with appropriate signatures, work samples, and certificate of completionPercentage Of Time10%Application DetailsSpecial Instructions to ApplicantsCSU is committed to full inclusion of qualified individuals. Applicants needing assistance to submit application materials may contact Tammy Roehrich at ...@colostate.edu.Complete applications must include:+ Cover letter addressing Required Job Qualifications, Preferred Job Qualifications and Essential Job Duties+ ResumeFor full consideration, complete applications must be received by 11:59 pm Mountain Time on Sunday, May 5, 2024.References will not be contacted without prior notification of candidates.Application materials will be held in confidence by the Search Committee through semi-finalist interviews. Confidentiality of application materials detaches at the point where a candidate accepts participation in a finalist interview. At that time, redacted application materials are shared with campus stakeholders when invited to participate and give feedback to the Search Committee.Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Health Network follows CDC guidelines for Employee Health in a healthcare setting, including proof of vaccinations. Employees must show proof of compliance/willingness to comply by start date.Search ContactTammy Roehrich, ...@colostate.eduEEO StatementColorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (olostate.edu/) is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.The Coordinator for any other forms of misconduct prohibited by the University s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) ###-####,...@colostate.edu.Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (d.gov/about/offices/list/ocr/docs/howto.html) .Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested3Maximum Requested3Supplemental QuestionsRequired fields are indicated with an asterisk (*).+ * Do you have a High School Diploma (or GED)?+ Yes+ No+ * Do you have two years of administrative experience providing program support?+ Yes+ NoApplicant DocumentsRequired Documents+ Cover Letter+ ResumeOptional Documents