Job Details
Job Summary
TOTAL COMPENSATION: $54,457.67 - $76,193.94 annually. Total compensation is anestimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.
The starting pay will begin at $20.46 on the pay scale, will have a pay increase after six (6) full months of employment and will have annual increases thereafter, maxing out at the top step of the pay scale.
* This position performs duties relating to and taking responsibility for: organizing, scheduling, producing assigned correspondence and reports, and developing statistical reports. This position requires a high degree of confidentiality.
Positions in this classification have a wide variety of duties based on the area in which the individual serves. Incumbents have a high degree of independent decision-making and responsibility for the tasks they perform. This position may supervise and/or be a team leader for subordinate staff.
* REQUIRED ADDITIONAL DOCUMENTS CHECKLIST- DOCUMENTS MUST BE UPLOADED WITH YOUR APPLICATION:
Open Entry Applicants:
* Copy of Valid Driver's License(Must be uploaded with your application; front side only)
* A validated typing test(see below for details)
* Copy of DD-214 Member Form 4 (if applicable; Must be uploaded with your application; See RCW 41.04.010 as to how Veteran's Preference is applied)
* Copy of Permanent Resident Card AKA "Green Card"(if applicable; MUST be uploaded with your application; front side only)
* Official Transcriptsfrom the school of your highest level of education and/or transcripts showing proof of your highest degree obtained. All transcripts must be official documents;they cannot be uploaded by applicants to your application.
Examples: if you graduated high school and have some college credits, but no degree, you will need to order BOTH high school and your college transcripts; if you have an Associate's or Bachelor's degree and no additional college, then only order the transcript showing proof of your degree; if you have an Associate's or Bachelor's degree plus additional college, please order BOTH college transcripts, etc.
Accepted methods for transcript submission:
* Electronic Submission:If your school distributes official, electronic transcripts, have your school registrar email the official transcripts directly to: ...@SpokaneCounty.org (electronic transcripts will ONLY be accepted if sent directly by the school registrar or their 3rd party affiliate; applicants may not email transcripts directly)
* Alternate Arrangements:If your school does not issue electronic transcripts, please email: ...@SpokaneCounty.org to make alternate arrangements.
If you have already submitted official transcripts to Civil Service, do NOT resubmit. If you are unsure, please contact our office to verify. Phone: 509-###-####, x2.
A validated typing test with a net score of at least 45 WPM after adjustment for errors, taken within the last 90 days, is required. The Civil Service office will be offering free typing tests by appointment only. Applicants are welcome to submit their application without the typing test and then Civil Service will contact them for scheduling.Some temporary employment agencies also offer validated typing tests. You may want to contact the agencies to confirm that they do offer validated typing tests and if they charge a fee; below is the name of an employment agency that DOES offer validated typing tests and their associated cost:
Express Employment Professionals: 509-###-####; Fee: $10
If you take a typing test through Express Employment, please have them issue you a document verifying your score and then attach that to your application. We will not accept self-tests completed on the Internet.If you do not submit a validated typing test before the closing deadline, then your application will be considered incomplete and you will not move forward in the testing process for this position.
DO NOT SUBMIT RESUME; resumes are NOT accepted in lieu of a complete online application.
Promotional Applicants:
* Professional Resume -2 pages maximum
* Copies of training records with the Spokane County Sheriff's Office
* DD-214 - Member Form 4,(if applicable; See RCW 41.04.010 as to how Veteran's Preference is applied)
ALL REQUIRED DOCUMENTS MUST BE RECEIVED BY CIVIL SERVICE BEFORE AN APPLICANT IS PERMITTED TO TAKE THE EXAM. IF ALL REQUIRED DOCUMENTS ARE NOT UPLOADED WITH APPLICATION OR SUBMITTED TO CIVIL SERVICE, APPLICATION WILL NOT BE ACCEPTED.
* TESTING INFORMATION
Written Exam:
DATE: March 19, 2024
TIME: 9:00 AM
LOCATION: Spokane, WA 99224
By invitation only, for applicants who meet the minimum requirements, pass the typing test and submit complete applications prior to the closing deadline.
Oral Board Interviews:Will be determined at a later time.
PLEASE NOTE: All Civil Service exams, oral board interviews, or any other interview involved with this position must be conducted in-person at the applicant's expense. No Web/Video Conference, over-the-phone, or outside testing facilities are permitted. No exceptions.
* This is an on-site position, not a remote position.
Sheriff's Technical Assistant 3 SIGN-ON BONUS AVAILABLE:
(Effective 07/01/2023 - 06/30/2024)
The Spokane County Sheriff's Office is proud to offer a sign-on bonus to newly hired full-time Sheriff-Technical Assistant 3s. The sign-on bonus does not apply to current Spokane County employees.*All sign-on bonuses must be given approval by the Spokane County HR Director prior to issuance.
* This job posting is to create a merged eligibility list from which all Sheriff's Technical Assistant 3 (STA3) positions in the Spokane County Sheriff's Office will be filled. Applicants on the current eligibility list need not re-apply.*
Examples of Duties
The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks.
Responsible for fixed asset inventory such as tagging new items, conducting physical inventory, submitting items to county auctions, etc.
Develop, create, and enter invoices into PeopleSoft billing based on contracts for all contract cities. Billing is done on a monthly or quarterly basis.
Request license plates from the Department of Licensing for undercover vehicles. Maintain files on current undercover vehicles.
Responsible for enforcing all court actions that are the result of a judgment that requires the Sheriff to levy, seize, and sell at public auction real estate or personal property in the County of Spokane. Review legal papers to see if all documents are accurate and comply with RCWs.
Balance the daily books using Point and Pay system, Return of Service program and/or online revenue submission website.
Assist with tracking, reporting, and filing training records and inventory receipts.
Maintain class rosters, coordinate with instructors and schedule traffic school applicants, work closely with District Court to assure necessary documents and payments are received and forwarded in a timely manner.
Monitor Traffic complaint line for both the Valley and Unincorporated areas; write up traffic complaints and assign to District car; may make contact with complainants to request specific information.
Receive medical payment slips from LEOFF-I retirees and prepare for reimbursement. Process Medicare payment reimbursement for LEOFF-I retirees over 65.
Compile andmaintain payroll information.
Perform duties of acting supervisor or immediate superiors and others in office during their absence, illness, or vacation.
Perform varied duties for Administration and the Grants & Contracts Office; record petty cash transactions; design computer spreadsheets; track, record, reconcile, and charge expenses to various grants that the Sheriff's Office has received; answer inquiries from the general public.
Prepare all necessary documents for sale, compute total price figuring interest and other fees, and coordinate with attorneys regarding requirements of sale; write and send publications regarding Sheriff sales; conduct sales, collect monies, and prepare returns to court, checking return dates to ensure timely return to court.
Serve legal court papers on individuals in the capacity of a special commission deputy sheriff.
Responsible for production of complex, detailed, and confidential correspondence, reports, records, and all types of documents. Edit, proofread, correct punctuation, grammar, spelling, etc.; copy and distribute new and revised policies and procedures, training bulletins, manuals, Emergency Operation Plans, numerous lists, etc.
Provide backup relief for Accounting Technician IV, Public Records Specialist, Regional Training & Accreditation Manager, and Unit Supervisor, as needed.
Attend meetings; record and produce minutes for distribution at next meeting.
Set up and maintain schedules for conference rooms and classrooms.
Handle general clerical duties and perform other work as needed.
Other duties as assigned.
Minimum Requirements
Must be a United States citizen or lawful permanent resident, able to read and write the English language; high school diploma or GED. Must keyboard accurately at 45 WPM. This is an open and promotional position.
Open entry applicants:must have an equivalent to five (5) years full-time general office, clerical, and/or customer service experience.
Promotional applicants:must have two (2) consecutive years as a Sheriff's Technical Assistant 2 in the Spokane County Sheriff's Office.
Selection Factors
Knowledge of:
* modern office practices, procedures, and equipment
* keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods
* financial and statistical record-keeping techniques
* simple accounting
* legal terminology and procedures, business English, punctuation, and rules of grammar
* basic computer programs, files, sort/merge requirements, and spreadsheet possibilities
* applicable laws, codes, and regulations including RCW chapters pertaining to the Sheriff's Office and civil processes
* basic budget preparation and control techniques
* purchasing policy and procedures
Skilled in:
* reading and comprehension of court orders
* interpersonal communication skills using tact, patience, and courtesy
* appointment scheduling, time management, problem-solving, and decision making
* transcription software and operation of office equipment
* typing accurately from clear copy and recordings
Ability to:
* learn and operate various computer programs
* learn and use Point and Pay System and Return of Service Program
* learn and use Law Enforcement Records Management System (LERMS)
* design formats to present necessary information in an understandable form
* keyboard accurately at a minimum of 45 words per minute
* complete all requirements of the assigned position with a high degree of accuracyand confidentiality
* learn to use law enforcement terminals
* learn, retain, and perform variedcomplexlegal support duties followingpolicies and procedures
* stand or sit for extended periods of time; lift and carry supplies weighing 10 to 20 lbs., and on occasion lift up to 50 lbs.; bend, twist, and reach to stock shelves and cabinets; requires good shoulder flexibility and finger dexterity
* make mathematical computations with speed and accuracy using ten-key machine by touch
* understand and execute oral and written instructions and to apply available guidelines to varied situations
* multi-task in a fast-paced environment
* adjust to flexible deadlines
* establish and maintain effective working relationships with co-workers, supervisors, officials, and the general public
* work independently with little direction
BEHAVIORAL STANDARDS:
All employees of the Spokane County Sheriff's Office are responsible for contributing to a safe, productive, and positive work environment, by being self-motivated and actively demonstrating the core values of the Sheriff's Office in their daily work and interactions:
* Respect: Appreciating and valuing customers, co-workers, managers, other County employees and County leadership by showing courtesy, friendliness, and fairness. Communicating in a productive and professional manner.
* Accountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; a team player that helps the organization meet its objectives by taking initiative; being a responsible steward of public resources and the trust County residents have placed in each of us.
* Integrity: Positively represents the organization and the County by modeling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.
* Innovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures, or technologies; fostering an environment of engagement, empowerment, and embracing continuous improvement.