Job Details
Event Planner | Career & Internship Opportunities page has loaded. Event Planner | Career & Internship Opportunities page has loaded. ** Event Planner**
**Event Planner**
Salary $24.04 - $26.78 Hourly Location Burlington, VT Job Type Regular Full Time Non Exempt Department Parks, Recreation & Waterfront Job Number 1257-23-001 Closing 2/14/2022 11:59 PM Eastern General Purpose The primary function of this position is to coordinate and program internal special events. This position performs professional work in the development, administration and evaluation of wide range of internal and partner special events.
Union: American Federation of State County and Municipal Employees (AFSCME).
Essential Job Functions
* Plan, coordinate and stage special events, festivals, concerts, and related activities. These should be geared towards all segments of the population.
* Develop the Departments entire internal event calendar, with input from all applicable parties.
* Maintain financial records, including revenues and fees generated by events, event operational costs, budget projections and analyses.
* Negotiate and monitor contracts for service providers, i.e., sound, portable toilets, trash disposal, vendors, supplies, contract employees, site plans, barricades, insurance for events.
* Develop and enhance a working relationship with various organizations, non-profits, service clubs, and businesses.
* Develop and enhance a working relationship with new and returning special event sponsors.
* Prepare and submit marketing information on internal special events to Marketing and Outreach Manager and appropriate media outlets, in accordance with Department and City procedures and policies.
* Procure, inventory, and issue supplies, equipment and instructional materials to staff for proper event management.
* Select, evaluate and supervise part-time, temporary, and seasonal staff and volunteers.
* Follow all state ACT 250 requirements designed for Waterfront Park, and applicable ordinances for other Burlington parks.
* Design procedures or make recommendations to the Superintendent of Recreation for the effective and efficient use of Department and community resources.
* Prepare and submit reports and records of special events to the Superintendent of Recreation.
* Participate in the development of goals and objectives for the Recreation Division.
* Perform all work duties and activities in accordance with City policies and procedures.
* Monitor and follow city-wide safety policy and practices and adhere to responsibilities concerning safety prevention, and report any unsafe activities and conditions.
* Position may require the operation of City vehicles and/or personal vehicles in order to conduct City business.
**Non-Essential Job Functions:**
* Performs other duties as required.
Qualifications/Basic Job Requirements
* Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
* Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
* Proof of COVID-19 vaccination required, reasonable accommodations will be considered.
**Educational/Professional Requirements**
* Associates Degree and two (2) of experience in municipal special event management or related field. Bachelors Degree preferred. Additional experience may be substituted for a degree requirement on a two-for-one year basis.
* Must be able to obtain and maintain a CPRP, or IFEA certification from state and national professional associations.
* Knowledge of the principles and practices of recreational services program administration required.
**Workplace Skills**
* Highly developed organizational skills required to manage simultaneous event execution.
* Ability to recruit and coordinate event sponsors, vendors and volunteers.
* Ability to work independently and set own tasks.
* Ability to communicate effectively orally and in writing and knowledge of contractual writing.
* Ability to develop and adapt a schedule of recreational events to meet the needs of a diverse population.
* Knowledge of budgetary procedures preferred.
* Must be able to operate standard and computerized office equipment.
* Ability to establish/maintain effective working relationships with City staff and the general public.
* Ability to work in all weather conditions.
* Ability to work evenings weekends and holidays.
* Ability to coordinate the planning, scheduling, implementation, promoting and staging of special events, concerts and festivals.
* Regular attendance is necessary and is essential to meeting the expectations of the job functions.
* Ability to understand and comply with City standards, safety rules and personnel policies.
* Ability to obtain a valid drivers license within 45 days of hire and the continued maintenance of a valid drivers license. Operation of a City vehicle or personal vehicle to conduct City business without providing proof of a valid driver's license to Human Resources will not be permitted. A valid drivers license shall be defined as a current state of residence-issued license to operate a motor vehicle on public roadways. Position also requires the ability to be covered under the Citys vehicle insurance policy prior to operation of any City vehicles or non-City vehicles for City business.
Additional Information **Promoting a culture that reveres diversity and equity.**
The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work-force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.
In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.
Applications for our employment opportunities are ****************only**************** **************accepted online through our************** website.
For accessibility information or alternative formats, please contact Human Resources Department at or ...@burlingtonvt.gov.
The City of Burlington is proud to offer full time employees a comprehensive benefits program that includes: Medical/Dental Insurance Coverage
Prescription Drug Coverage
Flexible Spending Programs
Short-Term Disability Insurance
Paid Leave (Sick and Vacation)
Pension Plan
Contributory Retirement Plan
Life Insurance
Employee Assistance Program
Discounted Gym Memberships
Education benefits through Champlain College
Employee Assistance Program
Wellness Bonus Program
Local Resort Discounts
Subsidized Transportation Options For additional details please visit
* High school diploma or equivalent
* Some college
* Associates Degree
* Bachelor's Degree
* Master's Degree or higher
* Less than 2 years
* 2 - 4 years
* 4 or more years
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