Job Details
The Administrative Assistant will provide support for our St. Louis Park office. In this role you will be responsible for a wide variety of tasks including coordinating meetings, events, and travel, answering phones, distributing, and preparing mail, supply management, participating in administrative services team providing backup support as needed and other projects as assigned. The ideal candidate will have a high degree of responsibility, accountability, and confidentiality. In addition, they will display professionalism, be a team-player and demonstrate the flexibility to adapt to the evolving needs of the organization.
Responsibilities
* Responsible for extensive organization and management of Executive-level calendars including, but not limited to CEO, CFO, CAO and COO.
* Assist with CEO and other Executive level support needs.
* Coordinate and execute company-wide event planning, dinners, social gathers, etc.
* Create expense reports and review/approve team expense reports.
* Ability to properly handle sensitive and confidential information/materials.
* Oversee incoming and outgoing mail.
* Oversee and assist with general reception duties, including answering phones, greeting visitors. to the office and oversee visitor log.
* Work closely with management to improve and enhance efficiencies.
* Represent Two Harbors professionally to internal and external customers.
* Book and manage conference coordination, registration and onsite conference arrangement needs such as scheduling meetings with clients and reserving meeting spaces.
* Proactively develop relationships with other key external contacts and gain recognition as a team resource.
* Develop and demonstrate a solid working knowledge of Two Harbors (and RoundPoint) structure, service lines, key personnel, and policies and procedures.
* Incumbent will be responsible for meeting our commitment to compliance.
* Other duties as assigned.
Qualifications
* Bachelor's Degree in business administration, management or a related field.
* 5+ years of administrative experience.
* Exceptional time management, organizational and resource management skills.
* Excellent written and verbal communication skills.
* Strong problem solving, critical thinking, coaching and verbal and written communication skills.
* Ability to collaborate effectively and respectfully across diverse audiences and teams.
* Attention to detail, ability to multitask and strong organizational skills.
* Ability to work independently and as part of a team. The ideal candidate will be self-motivated and be able to work under pressure and manage multiple deadlines.
* Familiarity with budget planning and enforcement.
* Strong interpersonal skills, including proven ability to communicate both orally and in writing.
* Proficient in Microsoft PowerPoint, Excel, and Word.