Job Details
Administrative Assistant
Direct Hire
Vienna, VA 22182
REQUIRED QUALIFICATIONS
High School diploma or equivalent.
Minimum of 5 years of experience in assistant or similar role.
Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)
Proficient with computers and IT troubleshooting
Proficient in Photoshop and Adobe Acrobat Pro
DESIRED QUALIFICATIONS
Previous experience in real estate
Familiarity with retail real estate
SKILLS and CHARACTERISTICS
Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired result.
Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
Ability to focus attention on details.
Ability to input and access information into databases.
Ability to interact positively with problem clients and/or prospects.
Ability to ensure security and confidentiality of guest and company information.
Ability to work without direct supervision.
Ability to work in person 5 days a week
ESSENTIAL FUNCTIONS (include, not limited to)
Management of office -not limited to maintaining office supplies, inventory and ordering as needed. Working with IT for computer updates and/or installation of computers for everyone in the office.
Maintain clean and organized office environment.
Greet clients and guests as they come to the office
Answer phone calls at front desk
Respond to incoming inquiries
Create and maintain property brochures
Manage and maintain marketing material internally and on various websites and platforms
Create direct and mass marketing campaigns and organize feedback
Produce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans
Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested
Assist team in updating client reports and tracking property documents, dates and renewal agreements
Maintain internal database for comps, property spreadsheets and client contact information
Prepare closed deal and update materials, folders and database accordingly
Draft requests and track progress of legal documents and agreements
Contributes to team effort by accomplishing related results as needed.
Assist with TIP reports and expenses
Coordinate with sign vendors for property signage creation, installation and updates, as needed
Download standard demographic reports and request specialized reports from GIS
Acts as a resource in troubleshooting and project coordination.