Job Details
Eco Financial is looking for an organized and well-presented executive administrative assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.
This opening is a great opportunity to directly support an award-winning executive leader in the fast-paced industry of FinTech. In this role you will provide administrative support, planning, data tracking, CRM management, and project management to the department and senior leaders.
Responsibilities:
Coordinate and provide administrative management for department activities including managing all scheduling and activities, overseeing all communications (including setting up meetings and conference calls), processing invoices, coordinating outside speakers, budget management, and post-meeting statistical analysis and meeting follow-up
Maintain accurate contact information for members and prospects in our database
Provide direct administrative support to department C-suite/ SVP including, answering and screening incoming calls, preparing, proofing, and editing confidential and general documents, forms, and reports, handling departmental invoices and filing expense reports, coordinating travel plans, and creating, categorizing, and maintaining rosters, general files, and correspondence
Partner with the meetings department to manage logistics of various sizes of events, including reviewing and revising hotel contracts, managing all aspects of on-site conferences, plus additional small side meetings, and assisting with other special events
Serve as the departments primary contact regarding all budget and accounting inquiries
Other duties and projects as assigned
Requirements:
Minimum of five years of previous experience working in a similar role
Experience working in a membership or government relations department preferred
Previous meeting coordination skills and project management skills required
Strong working knowledge of Microsoft Office 365 programs, including expertise in Excel, PowerPoint, Word, and Outlook
Clear understanding of database software/ CRMs
Expert written and verbal communication skills and team orientation
Strong grammar and proofreading skills with a strict attention to detail
Strong customer service skills and the ability to remain calm under pressure
Must be self-directed with strong organizational, project, and time management skills with an ability to accomplish multiple tasks with minimal supervision
Excellent follow-up and organizational skills
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