Job Details
Executive Assistant to CEO
Are you an excellent planner and organizer? Were hiring an executive assistant to provide administrative support to the Chief Executive Officer (CEO) and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!
Company Benefits:
Health, Dental, and Vision Insurance offered
401k with a match available after 6 months of working for the Company
Paid Vacation time and sick days accrued
Responsibilities:
Study the top people in the organization to understand what they love, and love them in that way on behalf of the CEO (top people will be defined regularly by the CEO)
Ensure the CEO has access to all tracking systems and data needed
Keep the CEO's office organized & tidy
Attend Team Meetings and contribute to the growth of the office and yourself
Travel with CEO, as needed, and help direct team members to ensure that any projects get implemented
Support and coordinate all new business initiatives and assist as needed in creating and documenting the systems around initiatives
Coordinate the purchase, installation, and maintenance of all technology for CEO
Ensure that the CEOs husband, the CEOs Personal Assistant, & House Manager, are aware of all events/scheduling matters as soon as the CEO is aware of them
Ensure the CEO is home for dinner with family 5 nights a week, and home every weekend (unless traveling)
Maintain a positive, and uplifting attitude
Assist CEO with any property acquisitions or sales
Handle CEOs social media messenger accounts - speak on her behalf to ensure that CARE for people remains part of her brand and the organization's brand
Actively communicate to Executives about what the CEO is saying and doing while public speaking and casting the vision both internally and public-facing - ensure CGO, COO, and LGD are aware of what is said to ensure they are EXECUTING on it in their departments
Assist CEO in designing social media pictures or visuals
Help prepare the CEO for Network-wide and local team meetings, collect the data, and ensure PowerPoint is prepared for presentations
Understand KEY industry and lead gen pillar (Zillow, Homelight, etc.) LEADERS that the CEO needs to create deep relationships with, study them, and help assist the CEO in building that relationship so that it will naturally be deepened
Help prepare weekly newsletter communication to the entire organization
Help prepare numbers and data for any mergers or acquisitions that the CEO is working on
Pay attention and help prepare MISSION MOMENTS for every meeting to ensure the CEO keeps the culture and MISSION at the forefront of all that we do
Assist CEO and Executives in surveying the team on a regular basis to ensure we are keeping a pulse on the culture, and help navigate changes as necessary
Assist CEO in numbers and data gathering to do a competitor analysis in each location both from a Lead Gen pillar standpoint and talent acquisition perspective
Make sure the CEO has lunch ordered every day
Ensure all coaching recordings are posted in the correct Slack channel every day
When the Founder EA is out or on vacation, the CEOs EA covers the Founder's Email. Instructions will be provided
Ensure CEOs Zoom account has storage available at all times
Act as a property manager for the CEOs rental properties. You will be responsible for making sure the property is leased at all times, making sure enough time is allotted for finding a new tenant when the lease is up, compiling information on possible applicants, communicating any information needed to the new tenants as far as HOA, etc. Respond to any maintenance issues within 24 hours of the tenant submitting
Qualifications:
2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
Comfortable meeting deadlines and handling confidential information
Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
Familiar with Google, Trello, Slack, Canva, Microsoft Office, & BRIGHT MLS
Must have graduated high school or received an equivalent certificate of completion
About Company:
Debbie and Sarah Reynolds are a mother-daughter duo and founders of The EmpowerHome Team. This family business is consistently ranked the number 2 Team through Keller Williams worldwide. They attribute their growing success to always putting their clients needs above all else, serving more than 10,000 families in buying and selling real estate. Their mission has been to do what they do best, Serve and Give Back! This Team strives to be a part of a Bigger purpose of giving back to local worthy causes, donating a substantial portion of income to various organizations in all the locations they serve; DC Metro Region, Richmond, Hampton Roads & VA Beach Virginia, Charlotte & Raleigh NC, Charleston SC, Orlando FL, Atlanta GA, Dallas TX, Houston TX, and Denver CO. As EmpowerHome continues to grow the opportunities are endless! Become Empowered by joining a real estate team like no other today! www.empowerhome-team.com