Job Details
Are you an organized, detail oriented and professional Pharmacy Purchasing Specialist who can support the medication supply chain procurement process in a fast-paced healthcare environment? If so, we want to hear from you!
This is a hybrid position which will require 1 day per week at our corporate office in Danbury and possibly 1 day a week at one of our hospitals.
Nuvance Health has a network of convenient hospital and outpatient locations - Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York - plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates,
Summary:
The Pharmacy Purchasing Specialist is responsible for coordinating workflow and services related to medication supply chain procurement processes. Activities include but are not limited to the following responsibilities: purchasing, inventory, and distribution of medications for the pharmacy department, initiating purchase orders for pharmaceuticals, processing purchase requisitions, providing inventory action and communication relative to shortages, recalls, alternative product sourcing and selection. Serves as a resource for product, vendor information and group purchasing contracting. In addition to procurement functions, the Pharmacy Purchasing Specialist will assist in the procure-to-pay process and will work closely with AP to assure the process is completed in an accurate and timely fashion.
The Pharmacy Purchasing Specialist will manage day to day aspects of medication-related supply chain needs for the health system, including medication and supply purchasing, inventory management, vendor maintenance, and standardization. The Pharmacy Purchasing Specialist must have a thorough understanding of supply-chain related information systems and technology, GPO and related contracts, Drug Supply Chain Security Act (DSCSA) best practices, and be knowledgeable in 340b programs.
The Pharmacy Purchasing Specialist relies on experience and judgment to plan and accomplish goals related to purchasing, planning, and forecasting of pharmaceutical supplies, services, and equipment. The Pharmacy Purchasing Specialist is consistent with hospital practices and standards and in support of quality patient care within the health system.
Responsibilities:
1. Purchasing
i. Daily Pharmacy Purchasing activities to include workflow monitoring, purchase orders, order acknowledgments, order expediting, phone orders, and order processing in a timely and accurate manner. Utilize the primary vendor's ordering system and be familiar with preparing orders through their web portal to assure best pricing.
ii. Place specialty medication orders through vendors outside primary wholesaler.
iii. Perform routine pricing review with existing suppliers for the purchase of goods. Seek cost reduction opportunities with new and existing suppliers.
iv. Assist departments in utilizing existing contracts, locating sources for inventory, finding alternative products and distribution channels.
v. Expedite or alternate source urgently needed products that do not meet agreed upon delivery dates.
vi. Update purchase orders with accurate arrive dates, product availability and backorder status.
vii. Advise purchasing stakeholders and leadership of lead times, shipping errors and backorders.
viii. Review of facility generated pharmacy orders, maintaining contract compliance, communicating with the facility pharmacy staff on purchasing issues, sourcing products when primary items are unavailable.
ix. Prioritizes orders giving urgent medical/patient care related items top priority unless otherwise directed by supervisor.
x. Proficiently responds to inventory related needs and requirements of all system pharmacies, spanning the inpatient and outpatient sectors.
2. Cost Management
i. Reviews purchase requisitions to ensure completeness and compliance with financial protocol prior to commitment to vendor.
ii. Obtains competitive bids when appropriate per purchasing policy; negotiates price reductions and/or elimination of shipping charges when possible.
iii. Coordinates and maintains timely flow of purchasing and receipts with Accounts Payable
iv. Knowledgeable in computerized systems, split-billing software programs and technologies utilized in purchasing operations related to the 340B program.
v. Maximizes established organizational pharma contracts in daily efforts to promote cost savings and cost avoidance for the health system.
a. Price leveling
b. Compliance to GPO initiatives
c. Data analysis
3. Drug Shortage Systems
i. Monitor, communicate, and manage drug shortages.
ii. Frequently communicates with pharmacy staff and leadership about drug shortages and other inventory-related issues.
iii. Integral member of Drug Shortage Team and a stakeholder during working sessions.
iv. Performs research concerning product availability, alternative suppliers, value analysis and user references as needed.
4. DSCSA and Recall management
i. Assure compliance with the Drug Supply Chain Security Act (DSCSA)
ii. Assists in communicating and handling of product recalls
iii. Thorough understanding of DSCSA software and technology
5. Memberships and Collaboration
i. Attend necessary system level meetings and workgroups
ii. Participate in process improvement projects and initiatives. Review of departmental processes.
iii. Pharmacy Purchasing Specialist is a resource for other technicians regarding pharmacy supply chain operations.
iv. Identifies and leads implementation of operational and process improvements.
v. Demonstrates ability to build productive on-going working relationships by participating and serving as a resource in meetings with vendors and Pharmacy.
vi. Identified as system inventory expert to assist with training employees that are being onboarded, as well as those that require additional training throughout usual operational activity.
vii. Meets with vendor sales representatives as needed.
viii. Any additional tasks or collaborations deemed necessary by leadership.
Other information:
* 340b Certification desirable
* Advanced purchasing experience in healthcare and/or with a healthcare provider preferred.
* Pharmacy Technician Certification (PTCB) preferred
Location: Summit-100 Reserve Rd
Work Type: Full-Time
Standard Hours: 40.00
FTE: 1.000000
Work Schedule: Day 8
Work Shift: 8AM-4:30PM
Org Unit: 1937
Department: Pharmacy Corp
Exempt: No
Grade: S7
Salary Range:
$22.25 - $41.32 Hourly
Working conditions:
Essential:
* Little or no manual skills / motor coord & finger dexterity
* Little or no potential for occupational risk
* Sedentary/light effort. May exert up to 10 lbs. force
* Generally pleasant working conditions.
EOE, including disability/vets.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-###-#### (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.