Job Details
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Location: Herndon, VA
Hours: Monday - Friday from 8:30 a.m. to 5:30 p.m.
Pay: $19 - 23/hr., little to no OT (based on experience
The Facilities Support role will be responsible for front desk reception ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager/Facility Coordinator and the Head of Corporate Real Estate with the delivery of quality facility management services for Airbus Americas, Inc. Headquarters in Herndon, VA.
Front Desk Duties/Reception
* This role is 100% onsite
* Greet/ host/ provide support for guests, visitors and employees
* Answer all in-coming calls
* Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
* Point of contact for all packages/deliveries
* Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
* Update phone lists
* Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
* Maintain office security by following safety procedures and controlling access via the reception desk
* Business professional attire must be worn
General Office Duties/Facility Support
* Housekeeping Duties (i.e.: load/unload dishwasher, coffee machine maintenance, etc.)
* Maintain all conference rooms for cleanliness / reserve conference rooms
* Coordinate shared services for conference rooms within responsible area
* Assists with the coordination and scheduling of office/building maintenance activities
* Assist with administrative projects, such as invoice processing,, tracking of insurance information
* Other duties as assigned
Invoice Processing
* Ensure timely receipt of vendor invoices via dedicated mailbox or vendor website
* Submit invoices for approval through proper management chanel
* Document status of all invoices received
* Contact vendors when questions arise regarding invoices or payment
Skills & Knowledge
* Strong ability to listen and communicate effectively (verbal and written)
* Outstanding organizational and time management skills
* Strong interpersonal skills
* Strong finance and budget skills
* Proficient using common business applications (Google G-Suite, Corrigo CMMS)
* Outstanding Internal and External customer service skills
Location:
On-site -HERNDON, VA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
* 401(k) plan with matching company contributions
* Comprehensive Medical, Dental & Vision Care
* Paid parental leave at 100% of salary
* Paid Time Off and Company Holidays
* Flexible and Remote Work Arrangements may be available
About JLL -
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.