Job Details
MDW Associates is seeking a Senior Budget Analyst to support the Office of the Under Secretary of Defense for Research & Engineering in Arlington, Virginia. The Analyst will provide financial management support for Task Order (TO) execution.
The Senior Budget Analyst will perform the following job functions:
- Provide Financial and Budget Analysts for financial execution of the DMS&T program (including MSTP, MII, and M-EWD Project Codes), and Advanced Manufacturing Components and Prototypes (AMCAP) Program Element (PE) funding.
- Provide planning and analytical support to OSD ManTech project managers, process funding actions, track commitments and obligations, track expenditures, and prepare scheduled and assigned reports for financial management and execution.
- Work with ManTech leadership and budget counterparts in the Military Services and the OUSD(S&T) Research & Technology Office with responsibility for ManTech program oversight.
- Collect and provide financial data in the formats required to support ManTech government project manager (GPM) development and update of annual spend plans and forecasts, conduct quarterly program reviews, prepare monthly budget reports, and submit weekly internal financial reports.
- Reference annual Appropriations Management Reserves data provided by S&T Futures and the government Financial Manager, maintain internal tracking tools, and use Defense Agencies Initiative (DAI) to validate or enhance financial products.
- Collect, validate, and file required documentation for program funding actions according to a ManTech provided file plan and naming conventions.
- Prepare Military Interdepartmental Purchase Requests (MIPRs), Purchase Requests (PRs), Miscellaneous Obligation Reimbursement Documents (MORD), and related funding documents to ensure the efficient commitment and obligation of approximately $250M-$350M program funds annually. The historical annual workload for funding actions is between 150 and 200 initial funding actions per year plus additional actions to process corrections, issue amendments, return funds, cancel issuances, and re-issue document as required to ensure timely and efficient budget execution.
- Monitor ManTech program execution, including submission of required documentation for release of funding, and follow up on distribution of funding, monitoring of obligation and disbursement rates for funded projects, and documentation of annual expenditures.
- Track Open Commitments, ensure timely receipt and filing of acceptance documents (i.e., DD Form 448-2) and obtain signed Contract Modifications or similar evidence required to process funding actions from draft to issue, acceptance, and obligation in the DAI system.
- Coordinate with receiving agency Financial Analysts and Program Managers to complete obligations within OSD execution process guidelines and benchmarks.
- Calculate and report commitment, obligation, and expenditure rates for use by ManTech in Quarterly Program Reviews (QPRs), Monthly Budget Execution Reviews, similar periodic financial management reviews directed by senior OASD(S&T) leadership, and other financial briefings.
- Track, analyze, and report program expenditures using DAI and the METT.
- Conduct research, contact responsible parties, collect data, coordinate as needed with Washington Headquarters Service (WHS) Financial Management Division, and reconcile issue items in the master Advana database in response to the Dormant Accounts Review - Quarterly (DAR-Q) task.
- Prepare input for and analyze reports from electronic financial and budget planning systems to include DAI, G-Invoicing, Hyperion, DTIC R2 (Comptroller Budget Exhibit), Advana DAR-Q, Corporate Electronic Document Management System (CEDMS), and others as required.
- Prepare and submit a weekly execution status report to the ManTech Director.
- Provide monthly execution status reporting data to support the Open Commitments Report, Budget Report, Budget Execution Review briefing, Execution Status Report, and other reports when directed.
- Respond to quarterly tasks to provide execution data for R&E QPRs and METT analysis and reporting.
- Assist in preparation of required documentation to support the DoD PPBE process, Research, Development, Test, and Evaluation (RDT&E) Descriptive Summary (R1-R4), Budget Issue Papers, and Support documentation for Program Decision Memorandum.
- Prepare and participate in Mid-Year reviews and other PPBE meetings.
- Assist in developing the Program Objectives Memorandum (POM) and Budget Estimate Submission (BES) to include developing budget proposals, corresponding issue nominations, and detailed budget justification material (R-Forms, P-Forms).
- Support the ManTech PMs in conducting analysis for continuing resolution (CR) funding requirements and execution. Historically, CR actions may occur one to three times per year.
- Conduct an annual program management support data call and provide details to the ManTech PMs for internal planning and tracking.
- Respond to the annual National Science Foundation R&D Survey.
- Provide financial data to support unique, aperiodic budget-related tasks as directed (e.g., program support for technologies identified by DoD as critical, Spending Cross-Cut reporting, and Inspector General requests).
- Document internal financial processes and workflows using Microsoft Word and Microsoft Visio to create standard, repeatable processes to execute and manage program funding. ManTech will set priorities for process documentation consistent with the task workload and provide guidance and templates.
- Maintain financial processes and workflows and update as needed to ensure they stay current and reflect systems used, changes to procedures, approvals, and other factors that influence how tasks are completed.
Required Experience:- Knowledgeable of appropriations law and limitations, the federal budgeting process, and DoD PPBE System.
- Proficient in DAI system processes and tools. Experienced with Microsoft Excel for financial management and Microsoft Visio for process documentation.
- Familiarity with G-Invoicing processes and tools for creating and updating 7600a agreements GT&C and 7600b Orders.
- Basic knowledge of process documentation tools and techniques and experience in their application.
- Experience in the creation and maintenance of Excel-based pivot tables and coding in VBA with Excel is preferred.
Education Requirement/Required Years of Experience:- Bachelor's degree from an accredited college or university is required, preferably in a financial or accounting related field.
- Certified Defense Financial Manager (CDFM) desired.
- Five years' recent and relevant work experience.
Clearance Requirement(s):- Candidates for this position must have an Active US Secret Security Clearance
Company DescriptionIncorporated in 2012, MDW is a small business headquartered in Northern Virginia. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication and hard work.
Our core capabilities include:- Accounting Support Services
- Strategic Planning
- Cost Estimating
- Budget Programming and Justification
- Budget Execution
- Acquisition Management
- Financial Systems Support & Integration
MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.
MDW offers a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:
- Health
- Dental
- Vision
- Group Life Insurance/Long Term Disability/Short Term Disability
- Retirement/401(k)
- Flexible Leave Policy
All information will be kept confidential according to EEO guidelines.