Job Details
Department: College of Public Health
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Payband: 03
Salary: Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check: Yes
About the Department:
The College of Public Health (CPH) prepares students to become leaders and shape the public's health through academic excellence, research of consequence, community outreach, and inter-professional clinical practice. The College enrolls more than 1,900 undergraduate and 1,300 graduate students in its nationally-recognized offerings. CPH Development provides strategic, active management of the fundraising efforts that support the College and student, faculty, and staff success.
About the Position:
The position involves a range of responsibilities, including developing position descriptions, facilitating the recruitment process, coordinating interviews, on-boarding and off-boarding employees, and providing administrative support as needed. The incumbent collaborates closely with various teams and stakeholders to ensure the successful execution of HR-related tasks and projects. This position also assists the Human Resources Specialist as needed.
Responsibilities:
Position Description Development:
- Collaborates with department heads to create accurate and comprehensive job descriptions for new and existing positions; and
- Ensures position descriptions are aligned with organizational goals and accurately reflect job requirements.
Recruitment and Selection:
- Posts job announcements on relevant platforms and websites;
- Coordinates with search committees to schedule and organize candidate interviews;
- Prepares interview agendas and assists in the logistics of interview processes; and
- Facilitates communication between hiring managers, candidates, and interview panels.
Candidate Selection and Onboarding:
- Collaborates with hiring managers to finalize recruitment decisions;
- Extends non-benefitted job offers to selected candidates; and
- Assists in the onboarding process by providing necessary paperwork, information, and orientation;
Off-boarding and Administrative Support:
- Manages the off-boarding process, ensuring proper documentation and procedures are followed;
- Coordinates with relevant departments to terminate card access for departing employees; and
- Provides backup support to the Administrative Assistant as needed.
Data Management and Systems Administration:
- Enters assignment details and related information into the BANNER system for accurate record-keeping;
- Requests card swipe access for newly hired employees; and
- Processes requests to terminate card access for employees no longer requiring access.
Required Qualifications: - High school diploma or equivalent;
- Demonstrated work experience, either in the private or public sector, where the following have been acquired or developed:
- Communication skills for clear and effective interaction;
- Organizational skills for managing various tasks and deadlines;
- Confidentiality skills for handling sensitive information;
- Adaptability skills for managing change and unpredictability; and
- Problem solving and attention to detail skills.
- Communication Skills:
- Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring managers, and stakeholders.
- Organizational Skills:
- Strong organizational and multitasking abilities to manage various projects simultaneously.
- Attention to Detail:
- Keen attention to detail when developing position descriptions and managing candidate documentation.
- Technology Proficiency:
- Proficient in using HR software, systems (such as Banner), and Microsoft Office Suite.
- Collaboration:
- Ability to collaborate effectively with cross-functional teams and adapt to changing priorities.
Preferred Qualifications: - Bachelor's degree in related field; and
- Previous experience in human resources, recruitment, or administrative support is advantageous.
Instructions to Applicants: For full consideration, applicants must apply for the
Human Resources Assistant at and submit the online application to include three professional references with contact information, and provide a cover letter and resume.
Posting Open Date:February 23, 2024
For Full Consideration, Apply by:March 11, 2024
Open Until Filled?:Yes
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Equity Statement George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
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